Job Description

GENERAL DESCRIPTION

The Account Executive is responsible for supporting the day-to-day accounting and financial operations of the Company, including month-end closing, general ledger, reconciliations, fixed assets, payment processing and financial reporting. The role ensures that financial transactions are accurately recorded, properly supported and completed within the required reporting timelines.

The position also supports the preparation of management accounts, audit and tax requirements, budgeting and financial analysis, while ensuring compliance with the Company's finance policies, SOPs, internal controls and Group reporting requirements.

JOB DESCRIPTION

Financial Reporting & Analysis

• Assist in the preparation of monthly management accounts and ensure timely and accurate month-end closing.
• Prepare and post journal entries, accruals, prepayments and other accounting adjustments with proper supporting documentation.
• Perform General Ledger (GL) review and balance sheet reconciliations, including investigation and resolution of outstanding items.
• Maintain accounting schedules and supporting documents for key balance sheet and profit & loss accounts.
• Assist in the preparation of monthly financial reports and variance analysis against Budget and Prior Year.
• Maintain and reconcile the Fixed Asset Register, including asset additions, disposals, transfers and depreciation.
• Support CAPEX monitoring and ensure approved capital expenditure is properly recorded and classified.
• Assist with inventory accounting and reconciliation, including stock adjustments and periodic/annual stock counts.
• Support the Accounts Payable and Accounts Receivable functions when required, including reconciliation of supplier and customer accounts.
• Perform bank reconciliations and ensure reconciling items are investigated and cleared on a timely basis.
• Prepare schedules and supporting documents for internal and external audits and respond to audit queries.
• Assist in year-end closing and preparation of statutory financial statements and supporting schedules.
• Assist with tax computation, deferred tax schedules, tax estimates and transfer pricing documentation as required by Finance Manager/Group Tax.
• Support the annual budgeting and forecasting process, including compilation and analysis of financial information.
• Ensure accounting transactions and documentation comply with KPJ Group policies, Finance SOPs, internal controls and applicable accounting requirements.
• Liaise with internal departments to resolve accounting, documentation and reconciliation matters.
• Maintain proper filing and documentation to ensure a complete audit trail for financial transactions.
• Support Finance Manager and Accountant in financial analysis, reporting, process improvement and other ad-hoc assignments as required.

Bank Reconciliation

• Perform monthly bank reconciliation accurately and within the stipulated timeline.
• Investigate and resolve discrepancies between bank statements and accounting records.
• Monitor cash flow transactions and update cash book records accordingly.

Financial & Administrative Support

• Assist in maintaining proper accounting records and documentation.
• Support internal and external audit requests by providing relevant information and schedules.
• Coordinate with internal departments and external parties on finance-related matters.
• Ensure compliance with company financial policies and procedures.

Ad Hoc Responsibilities

• Carry out any other duties and assignments as requested by management from time to time.
• Support finance improvement initiatives and process enhancement projects when required.
• To participate actively in any other new service that is introduced by the organization.
• Comply with Company Policies, Health and Safety Policies.
• Ensure conformance to all policies and procedures of ISO 9001:2015, ISO14001:2015, OHSAS 18001:2015, GDPMD & ISO13485:2015.
• Always Ensure adherence to KPJ’S Core Value.
• Ensure adherence to related legal requirements.
• Provide processes that support patients and family rights during care regardless of age, race, language, religion and social status.
• Perform any duties as and when required by the Management

JOB REQUIREMENT

Education: Diploma or Bachelor's Degree in Accounting, Finance, or a related field.

Professional Qualification: Professional Certificate in Accounting (if any)

Knowledge and Experiences:

• Minimum 1–3 years of relevant working experience in accounting or finance.
• Experience in month-end closing, General Ledger (GL), payment processing, bank reconciliation and account reconciliation is an added advantage.
• Basic understanding of Accounts Payable (AP), Accounts Receivable (AR), fixed assets and financial reporting.
• Basic knowledge of Malaysian taxation and its application.
• Proficient in Microsoft Excel, PowerPoint and Word.
• Experience with accounting or ERP systems would be an added advantage.

Skills & Competencies:

• Good understanding of accounting principles and finance operations.
• Good analytical and reconciliation skills with strong attention to detail and accuracy.
• Able to prepare and maintain accurate accounting schedules and support documentation.
• Good time management skills with the ability to meet month-end and reporting deadlines.
• Able to work independently as well as collaboratively within a team.
• Good communication and interpersonal skills.
• Proactive in identifying and resolving accounting and reconciliation issues.

Personal attributes

• Responsible, trustworthy and accountable.
• Independent and can own the problems
• Proactive with good problem-solving skills.
• Able to work under pressure in a fast-paced environment.
• Willing to learn and take on additional responsibilities.
• Committed to maintaining confidentiality, accuracy and integrity of financial information.