Job Title - Executive - Administration - Rail & Inland Terminals
Department - Administration
Job Location - DP World Rail Logistics Private Limited ICD, Modinagar, Kharkhoda Road, Mohiuddinpur, MEERUT, UP - 250205
Job Responsibilities
Daily checking facility cleaning, housekeeping services, Canteen Round, Terminal CFS/ICD/WH/ Yard round
Vendor Bill collection, Processing, and timely payout as per TAT and Zero pendency beyond 60 days
PPE and Safety Shoes distribution and record keeping
Maintaining and validating records of Stationary/Pantry stock on monthly basis
Managing Transport services used for employee transport. Allocation of vehicles and maintaining daily log sheet for all shifts
Monthly COCP connection usage data for processing payment
Daily courier service Management at Terminal both inward and outward and maintaining records
Toolbox meeting of all for Admin contractors
End to end logistic arrangements for all events at Terminal as per engagement calendar
All Partner Agreements to be renewal to be initiated 60 days in advance and ensure partner compliance on monthly basis in Simpliance portal
Stationary requirement from function, indenting and distribution
Developing vendor pool for local Admin requirements and aligning vendors for AMC
Fortnightly Coordinating vendor for pest control at Terminal and facilities
Raising PRs for monthly admin procurement activities
Oversee the day-to-day operations of the administrative department and staff members.
Ensuring the office is stocked with necessary office supplies.
Working with the accounting and management teams to set budgets, monitor spending and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences.
Overseeing special projects and tracking progress.
Oversee facilities services and maintenance.
Make sure the vendor contracts related to Administration are in place.
Repair & Maintenance activities of Offices.
Guest Management.
Processing of Vendors Monthly invoices.
Vendor management -PR/PO/GRN
Canteen Management.
Security Management.
Vehicle Management.
Coordination with Local Administration for Renewal of Licenses and Registrations.
Coordination with CT-PAT Auditor for Audit.
Monthly stationary arrangement.
Monthly pantry materials arrangement
Qualifications & competencies
1. Good Communication skills in English language, both oral and written.
2. Qualification – Graduate / Experience - Minimum -5 years.
3. To have very good knowledge of word, excel & PPT as well as Software
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 119,000 employees from 164 nationalities, spanning 83 countries on six continents and 560+ business units, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.
We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE
