Job Description

Examination Scheduling and Coordination

• Assist in the preparation of examination timetables;
• Coordinate with schools/academic departments to collect exam schedules and paper details; and
• Update and disseminate finalised schedules to relevant stakeholders.

Examination Venue and Logistics Management

• Prepare seating arrangements and invigilator rosters;
• Ensure proper setup and readiness of examination venues; and
• Support logistics such as signages, attendance sheets, and examination materials.

Examination Document Handling

• Handle the secure printing and distribution of examination papers;
• Track collection and return of answer scripts from invigilators;
• Maintain records and ensure confidentiality of all examination documents; and
• Qualification verification of graduated students.

Result Compilation and Reporting

• Assist in compiling and verifying examination results;
• Ensure accurate data entry into the academic management system; and
• Support the preparation of result reports and documentation for the Examination Board meetings.

Student and Faculty Support

• Respond to student queries regarding special requests related to examination sitting and others;
• Liaise with schools for issues related to question papers or examination logistics; and
• Provide guidance on examination rules and procedures.

Compliance and Quality Assurance

• Ensure examination processes comply with university policies and regulations;
• Participate in audits and quality assurance checks; and
• Support the head of department in implementing improvements.

Education

• 1. Bachelor's degree in Administration, Office Management, or related field

Knowledge and Experiences

• Min 2 years of working experience in an academic or administrative setting;
• Familiarity with examination processes and academic regulations; and
• Experience with document handling, filing systems, and record management.

Skills & Competencies

• Excellent organisational and time management skills;
• Effective written and verbal communication skills; and
• Ability to multitask and work efficiently under pressure.

Technical skills required

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with student information or examination management systems
• Basic data entry and database management skills

Special skills required

• High attention to details and accuracy in record-keeping;
• Ability to maintain confidentiality of examination documents and data; and
• Coordination skills to manage scheduling and logistics.

Personal attributes

• Trustworthy and responsible;
• Proactive and self-motivated;
• Team-oriented with a professional demeanor; and
• Adaptable to dynamic academic environments.