Job Description

Under the direction of the Vice President for Facilities, Development and Management, the Executive Director of Facilities Services provides leadership, supervision, and compliance with best practices in the following trades: facilities maintenance, grounds, HVAC, plumbing, electrical, carpentry, mechanics and minor capital construction projects.

Qualifications

ESSENTIAL JOB FUNCTIONS (including but not limited to)

• Direct and manage staff and trades to ensure they complete assigned projects, work orders on schedule and within budget
• Monitor and maintain data analytics within work order management system to measure performance and benchmarks
• Monitor and maintain property/space management system to ensure proper preventive maintenance, routine maintenance and legacy servicing
• Provide direction and administration of personnel issues, payroll issues, and performance management issues
• Involvement and oversight of minor capital construction projects, vendors and renovations
• Manage facilities issues for schools, students, faculty, staff, and housing staff, including estimates, oversight and planning
• Work in concert with the Campus Safety and VP to decide and implement the appropriate course of action for emergencies; such as: fires, rainstorms, dorms, etc.
• Direct staffing for campus events, student projects and outside rental
• Contributor on the Academic Space, Security, Safety and Disaster Planning Committees
• Collaborate with the California State Summer School for the Arts’ (“CSSSA”) executive staff and faculty
• Other duties as assigned

SKILLS/ABILITIES

• Excellent and effective communication skills
• Strong decision-making skills
• Conflict resolution skills
• Strong organizational and time management skills, including ability to prioritize and work independently with little supervision
• Proficiency in Microsoft Office, Google, Excel and Adobe applications
• Critical thinking skills required
• Ability to interact well and work collaboratively with all levels of management, faculty, staff and students
• Collaborate with all departments on various projects
• Ability to address and resolve personnel and safety issues
• Ability to use tact, diplomacy and discretion
• Ability to anticipate risks and develop and implement proactive solutions
• Ability to effectively administer multiple projects and budgets with various departments

EDUCATION

• Bachelor’s degree or five (5) years of relevant experience

EXPERIENCE

• Five (5) years facilities management experience
• Five (5) years supervisory experience
• Project management
• Knowledge of multiple facilities trades
• Budget administration
• Compliance with Federal and State regulations
• Experience in a higher education setting a plus

WORK ENVIRONMENT/PHYSICAL CONDITIONS (include but are not limited to)

• Office environment with exposure to toner, white out, cleaning fluids, office equipment noise, talking, air conditioning and heating
• Prolonged periods of sitting and standing
• Frequent walking
• Utilization of fork lift and/or golf cart
• Reach at, above or below shoulder level to reach equipment, files, or materials
• Manipulation of computer keyboard and/or ten-key
• Utilization of computer monitor, telephone, copier machine and other office equipment
• Pushing/pulling open and closed doors, cabinets and drawers
• Kneeling, stooping and/or crouching to reach files or materials or conduct inspections
• Lifting up to 50 lbs.
• Exposure to hot and cold weather conditions
• Exposure to cleaning chemicals, gasoline fumes, fire retardant materials, natural gas, asbestos
• Exposure to general construction noise
• Exposure to potentially dangerous situations during a disaster or safety issue

Application Instructions

This position is available immediately. If you are interested, please follow the link to Interfolio below:

Executive Director of Facilities Services - ID:119689

Salary

$102,710 - $116,126 a year

Equal Employment Opportunity Statement

California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.