Job Location: Byron Center, MI 49315Pro-Vision is currently hiring for an on-site Executive Coordinator to join our office in Byron Center, MI. The Executive Coordinator provides high-level administrative and operational support to the Company’s executive and senior leadership team. This position serves as a key resource for coordinating schedules, meetings, travel, expenses, events, communications, office operations, and administrative activities across the organization — while also owning the day-to-day operations of the office, from vendor relationships and facilities to culture-building and event coordination. The Executive Coordinator must be highly organized, professional, responsive, and capable of managing multiple priorities. Success in this role requires exceptional judgment, discretion with confidential information, and the ability to move fluidly between strategic support and operational execution.
Pro-Vision is driving the future of video intelligence and data integration. We are dedicated to enhancing safety, increasing productivity, and protecting the critical assets of our customers. Organizations rely upon data and vision to provide certainty in decision making. Thousands of partners worldwide trust Pro-Vision to implement advanced recording and software solutions to address real world transit, public safety and commercial needs.
We believe that designing and deploying a comprehensive video solution allows organizations to provide a transparent and safer environment for their employees and the communities they serve.
The Executive Coordinator will report directly to our Chief Financial Officer and work on-site in the Byron Center, MI office. Some of the expected responsibilities are as follows:
Leadership Support
-Provide administrative support to Senior Leadership.
-Coordinate executive calendars, meetings, appointments, conference rooms, and schedules.
-Prepare agendas, presentations, reports, correspondence, and other materials.
-Coordinate internal and external meetings and ensure appropriate logistical support.
-Track action items, deadlines, and commitments as needed.
-Handle confidential and sensitive business, employee, financial, and organizational information with discretion.
-Anticipate administrative needs and proactively address issues before they become problems.
-Provide support for special projects and cross-functional initiatives.
Travel & Expense Management
-Coordinate domestic and international business travel, including flights, hotels, rental vehicles, and ground transportation.
-Prepare and maintain detailed travel itineraries.
-Assist executives and employees with travel changes, cancellations, and other travel-related needs.
-Assist with expense reporting and reconciliation for executives.
-Work with employees, Finance, and vendors to resolve travel and expense issues.
Event Planning & Coordination
-Assist with company events, leadership meetings, employee events, customer visits, Sales Kick-Off, holiday events, and other organizational activities.
-Coordinate vendors and service providers.
-Provide on-site event support as needed.
Office Operations & Presentation
-Monitor the appearance and presentation of reception areas, conference rooms, common areas, and executive spaces.
-Coordinate office supplies, equipment, furniture, signage, and other administrative needs.
-Work with vendors and service providers to address office and facility-related needs.
Inventory & Purchasing
-Monitor inventory levels and proactively replenish office supplies and other assigned inventory.
-Maintain organized inventory and storage areas.
Communication & Special Projects
-Serve as a professional point of contact for executives and senior leaders.
-Communicate effectively and professionally with employees at all levels.
-Prepare reports, spreadsheets, presentations, and other documents.
-Coordinate cross-functional projects and track deadlines.
-Perform other duties and special projects as assigned.
Founded in 2003, Pro-Vision is a leading video technology solutions provider trusted by thousands of organizations in 58 countries. Pro-Vision solutions include vehicle video recording systems, body-worn cameras, data management, and cloud-based storage solutions. Pro-Vision transit, public safety, and commercial partners utilize these solutions to enhance safety, increase productivity, and protect critical assets.
An investment in Pro-Vision’s industry-leading video technology and solutions is an investment in your business. From our state-of-the-art video recording systems to real-time data monitoring and sophisticated cloud storage, Pro-Vision helps you increase productivity, enhance safety, and protect critical assets. Discover what thousands of organizations around the world already know: Pro-Vision is Visibly Better.
