Job Description

High-growth fintech AI startup is looking for two Executive Assistants to support C-Suite/Leadership Executives. Backed by well-known VCs and with their recent Series B, this is an exciting opportunity to work at the operational center of a cutting-edge company reshaping an entire industry. Depending on fit, there are opportunities to join the Office of the CEO or the Head of Engineering. Reporting to the Chief of Staff, you'll be the backbone that enables leadership to think clearly and move quickly by managing complex calendars, handling communications, coordinating travel, and triaging priorities across the organization. You'll anticipate needs before they're voiced, resolve scheduling conflicts proactively, ensure every meeting is well-prepped and purposeful, and keep critical projects moving between teams. Someone who thrives on operational excellence, is extremely meticulous, and finds fulfillment in creating order and momentum for others. Previous experience supporting a senior leader in a startup, hedge fund, or similar environment is a must. This is a fully in-office role based in their new NYC Flatiron District office, with flexibility to work until 8pm daily150-180K+ DOE + equity, benefits, and flexible PTO.

Responsibilities:

• Provide high-level executive support, managing complex calendars and prioritizing time effectively.
• Anticipate and resolve scheduling conflicts before they arise.
• Coordinate and schedule meetings with accuracy, balancing multiple priorities and adjusting to changing needs.
• Ensure the Executive is fully prepared for meetings by confirming agendas, participants, and relevant materials.
• Organize and manage travel arrangements, including flights, accommodations, and itineraries.
• Support on-site and off-site meetings by handling logistics such as materials, room setup, catering, and guest coordination.
• Collaborate with internal teams to manage interview scheduling and candidate coordination.
• Oversee email inbox management by triaging, drafting responses, and highlighting items that require attention.
• Track ongoing projects and follow-ups, ensuring timely completion and clear communication across teams.
• Coordinate both internal and external meetings, handling logistics, preparation, and post-meeting actions.

Qualifications:

• 3+ years of experience as an Executive Assistant or Operations role in fast-paced environments, preferably from a high-growth startup.
• Strong organizational skills with excellent attention to detail and follow-through.
• Excellent written and verbal communication skills, demonstrating clarity and professionalism.
• Proactive mindset with the ability to anticipate needs and act independently.
• Ability to stay composed and efficient in dynamic, high-pressure situations.
• Proven discretion and sound judgment with confidential information.
• Skilled at bringing structure to ambiguity and simplifying complex processes.
• Dependable, consistent, and trusted by others for reliability and support.
• Enjoys improving workflows, systems, and team collaboration.
• Analytical thinker capable of breaking down complex tasks into actionable steps.
• Comfortable communicating and collaborating across all levels of an organization.
• Prefers working in an in-office environment with regular face-to-face interaction.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.