Job Description

Job posted until filled.

Hourly position.

Annual salary is $50,000.

GENERAL DESCRIPTION:

The purpose of this position is to support the Oconee County Administration & Attorney team. The ideal candidate will be proactive, highly organized, and able to manage multiple priorities. The Executive Assistant/Paralegal will handle a range of administrative duties, manage daily schedules, coordinate travel, prepare documents, and serve as a key point of contact for internal and external stakeholders. Conducts legal research in support of Attorney.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Calendar Management: Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements, ensuring effective time management
• Communication: Serve as a liaison between the executive and internal/external stakeholders. Screen calls, emails, and requests, responding on behalf of the executive when appropriate
• Meeting Coordination: Arrange and prepare for meetings, including setting up conference rooms, preparing agendas, compiling materials, and recording minutes as needed
• Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, and ground transportation
• Document Preparation: Prepare, edit, and format documents, reports, presentations, and correspondence with accuracy and attention to detail
• Project Assistance: Assist with special projects and research tasks, ensuring timely completion and keeping the executive informed of project status
• File and Record Management: Organize and maintain files, records, and other important documentation, both physical and digital
• Expense Tracking: Manage and submit expense reports and track reimbursements according to company policies
• Knowledge of or willingness to learn relevant federal and state laws, regulations, policies, for organizational functions and delivery of services
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism
• Ability to deal courteously and effectively with the public, and colleagues

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency with office productivity tools, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management software
• Excellent written and verbal communication skills, with strong attention to detail
• Highly organized and able to multitask effectively in a fast-paced environment
• Discretion and confidentiality in handling sensitive information
• Strong time management and problem-solving skills, with the ability to anticipate needs and stay ahead of tasks
• Self-motivated and desire to learn and acquire new skills

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Required Must have and maintain a valid driver’s license.

Preferred None.

PHYSICAL DEMANDS:

The work is light work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This position has the following special vision requirements: close vision (clear vision at 20 inches or less); color vision (ability to identify and distinguish colors).

WORK ENVIRONMENT:

Work is performed in a relatively safe, and secure office environment.