Job Description

Our client, a fast-growing and highly dynamic creative firm, is seeking a polished and proactive Executive Assistant / Office Manager to support a senior executive while helping oversee the day-to-day operations of their vibrant NYC office. This is an exciting opportunity to join a creative, high-energy firm at a pivotal moment of growth, working alongside an impressive team of smart, collaborative professionals.

The ideal candidate will be engaging, resourceful, and highly organized—someone who enjoys being the hub of the office while seamlessly supporting leadership behind the scenes. This role requires a natural multitasker who thrives in a fast-paced environment and takes pride in keeping everything running smoothly.

RESPONSIBILITIES

• Provide high-level executive support including heavy calendar management, scheduling across multiple time zones, and prioritizing competing commitments

• Coordinate complex domestic and international travel, creating detailed itineraries and ensuring seamless logistics

• Prepare and process expense reports in a timely and accurate manner

• Serve as the primary point of contact for office operations, ensuring the space runs efficiently and professionally

• Act as liaison with the building, IT teams, and vendors; coordinate maintenance, deliveries, and office-related logistics

• Manage guest and visitor coordination, including registration, greeting, and ensuring a welcoming office environment

• Partner with vendors and service providers, including negotiating contracts and managing relationships

• Support office culture initiatives, including coordinating internal events, team gatherings, and special projects

• Maintain office supplies, pantry, and overall organization of shared spaces

• Assist with ad hoc projects and administrative initiatives to support both the executive and broader team

REQUIREMENTS

• 3+ years of administrative experience, ideally supporting senior leadership

• Corporate experience strongly preferred; experience in PR, media, or creative industries a plus

• Polished written and verbal communication skills with a professional and engaging demeanor

• Strong understanding of administrative procedures and office operations

• Highly organized with exceptional attention to detail and ability to multitask

• Friendly, personable, and confident serving as the face of the office

• Team-oriented mindset with a willingness to step in wherever needed

• Open to new challenges and additional responsibilities within a fast-paced, growing environment

SALARY
$90–125K (DOE) + bonus + benefits

HOURS
9:00am–5:00pm, Monday–Friday + flexibility to be reachable

IND#2