Job Description

A well-established investment banking company is looking for a highly organised Executive Assistant/Corporate Secretary to support their Senior Management. The ideal candidate will work in a fast-paced, high-standard environment, often dealing with sensitive or strategic information. This role requires accurate and timely minute-taking during meetings and assisting with general secretarial duties.

This is an office-based role with a salary up to €35K

Please note that for this role, we can only consider candidates who are based in Malta.

Role & Responsibilities

• Take clear and accurate notes from dictation, then type and format them to a high standard

• Draft and prepare formal documents, reports, letters, SOPs, presentations, and emails as required

• Attend meetings, take minutes, and follow up on action points

• Always maintain confidentiality of documents and information

• Assist with calendar management, scheduling meetings, and occasional client communication

• Keep digital and physical filing systems organised

Education, Skills & Experience

• Proven experience in a similar Executive Assistant or secretarial role in Malta

• Excellent English writing skills with strong attention to detail

• Excellent MS Office skills (Word, Excel, PowerPoint, Outlook)

• Fast and accurate typing and transcription skills

• Organised with excellent time-management skills

• Able to work independently, multitasker with the ability to respect tight deadlines

• Discreet and honest when dealing with sensitive information

• Previous experience in consulting, legal, or professional services environments are a plus

• Familiar with business or corporate governance language and documents

About the role

• Salary up to €35K

• Monthly appraisals

• Office based

• Continuous development opportunities

Apply with your detailed CV in English, please.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.