Job Description

ABOUT US

We are looking for a hungry, detail-oriented, go-getter with strong communication, follow-up, and organizational skills to join our team as an Executive Assistant! This is a full-time opportunity that allows you to reap the rewards of your hard work. We are ideally seeking a task-oriented, precise, and driven individual to support the CEO, vendors, and working alongside the different departments within the team.

The Executive Assistant serves as a strategic operator responsible for maintaining structure, clarity, and execution across leadership priorities and business operations. This candidate will play a crucial role in the communication, documentation, and execution of processes. The ideal candidate will have a strong technical background, excellent project management skills, and the ability to collaborate with cross-functional teams. We are seeking a highly organized, proactive, and professional individual with a passion for supporting our Real Estate Investment team.

WHAT WE OFFER

• Great team and excellent culture

• We promote from within and reward ambition and coachability

• 1099 role with opportunity for benefits and to become a W2 employee at the 1-year mark

• $20-$26/hr base pay (depending on experience)

• Opportunities for career advancement and professional development within a year

• Hybrid work potential after training period

• M-F 9-6 stability

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain full visibility across CEO priorities, projects, and commitments.

• Track and ensure follow-through on all key initiatives.

• Maintain executive calendar through scheduling and avoiding conflicts.

• Support decision-making by organizing information, context, and next steps.

• Process invoices and payments and organizing supplies as needed.

• Act as a central point of coordination between leadership, operations, and vendors.

• Own and maintain task management, CRM, and KPI trackers and reporting sheets.

• Ensure all systems are accurate and up-to-date.

• Build, refine, and improve SOPs and workflows.

• Identify inefficiencies and implement long-term solutions.

• Work in partnership with the Virtual Assistant to ensure seamless execution of tasks, emails, inboxes, and calendars.

• Ensure clear communication across leadership, team members, and external partnerships.

• Draft, review, and send communications on behalf of the CEO with consistency and professionalism.

• Ensure all interactions are clear, timely, and aligned with company values.

• Utilization of AI to streamline workflows and automation to increase overall efficiency.

QUALIFICATIONS

• Bachelor's degree in Business, Marketing, or a related field (or equivalent work experience) preferred but not required.

• 3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization.

• Strong organizational and operational thinking skills.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a collaborative team.

• Familiarity with CRM software, sales tools, Google Workspace, and AI platforms

• Results-oriented with a strong drive to achieve and exceed targets.

• High attention to detail and ownership mindset.

• Must live near or around Wichita, KS.

SUCCESSFUL METRICS

• CEO priorities are organized, tracked, and consistently executed.

• Systems are clean, accurate, and continuously improving.

• Virtual Assistant execution is aligned, efficient, and supported.

• Communication across the business is clear and reliable.

• Bottlenecks are identified and resolved proactively.

Job Type: Full-time, Monday-Friday business hours