Hiring Department: Office of the Vice Chancellor for Advancement
Location: Chicago, IL USA
Requisition ID: 1042610
Posting Close Date: October 8, 2026
Salary: The budgeted salary range for the position is $78,000 - $90,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.
Are you an exceptional organizer, trusted communicator, and strategic partner who thrives in a dynamic and fast-paced academic environment? Join UIC as the Executive Assistant to the Vice Chancellor for Advancement to provide outstanding high-level support to a senior university leader and contribute to the advancement of the institution’s mission, priorities, relationships, and vision. This is more than an administrative role—it’s an opportunity to work alongside a senior leader, building relationships across the campus community, and ensuring the Vice Chancellor’s office operates with excellence, discretion, and impact.
The UIC Office of the Vice Chancellor for Advancement seeks a highly capable administrative professional to serve as the Executive Assistant to the Vice Chancellor for Advancement. This position handles a wide range of highly confidential matters and provides information and services to a diverse spectrum of internal and external constituencies, requiring deep knowledge of University, University of Illinois Foundation (UIF), and departmental policies.
Bachelor’s Degree or foreign equivalent required. Five (5) or more years of progressively responsible administrative experience supporting executives within a complex working environment. Advanced proficiency in the MS Office suite (Word, Excel, PowerPoint, Outlook). Exceptional communication (written and verbal), organizational, interpersonal, and computer skills. Demonstrated ability to prioritize multiple complex tasks, manage high-visibility projects, and stay ahead of deadlines. Proven ability to work effectively, tactfully, and confidently with diverse, high-profile audiences (including top donors and university executives). Highly responsible, self-motivated, possessing exceptional attention to detail, and a proven ability to act independently without direct guidance.
Experience within a donor-based organization, advancement office, or institution of higher education is highly preferred. Proven experience working with a constituent relationship management (CRM) database.
Why Join Us?
This is more than an administrative position; it is an opportunity to be at the heart of the university’s philanthropic mission and help turn generosity into meaningful impact.
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
The Office of the Vice Chancellor for Advancement connects the vision and passion of UIC’s alumni, friends, faculty, staff, and corporations and foundations, with the pieces of our mission most meaningful to them. We help donors create the impact they envision, whether it be scholarship for a promising student seeking a life-changing education, funding for researchers working to discover new knowledge in a particular arena or support for a university-community collaboration that will anchor stronger, healthier societies.
For fullest consideration, please submit a complete application and upload a resume and cover letter (required) by Friday, September 25, 2026.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure your application is fully completed and all supporting documents have been uploaded before the posting close date.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
