This is a remote position.

This is a position within Haldren and not with one of our clients.

This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.

Key Responsibilities

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  Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively
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  Track commitments, decisions and action items to ensure consistent follow-through
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  Prepare agendas, briefing documents and meeting notes with clear action tracking
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  Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism
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  Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through
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  Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery
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  Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through
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  Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track
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  Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations
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  Maintain confidential records, contracts and documentation across shared systems
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  Anticipate requirements and proactively resolve issues before they escalate

Requirements

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  Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search
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  Demonstrated ability to manage complex, high-variability schedules and competing priorities
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  Experience coordinating teams, projects and research workstreams in a senior support capacity
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  Confident chairing or facilitating meetings and driving outcomes
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  Strong written and verbal communication skills to a professional services standard
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  Highly organised with reliable follow-through and strong attention to detail
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  Sound independent judgement in prioritisation and escalation
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  Absolute discretion with confidential information
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  Comfortable working across international time zones with flexibility around schedule when required
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  Self-directed and effective working remotely
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  Proficient with business productivity tools and able to adapt to new systems quickly

Benefits

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  Competitive remuneration commensurate with experience
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  Remote work arrangement, South Africa-based
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  Medical aid contribution
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  Paid annual and sick leave
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  All South African public holidays observed
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  Direct access to senior leadership