Job Description
Level: Experienced
Job Location: Maranatha High School - Pasadena, CA 91105
Position Type: ExemptEducation
Level: 4 Year Degree
Salary Range: $70,000.00 - $95,000.00 Salary/year
Travel Percentage: 0- 20%
Job Shift: 7:30-4:30 some evenings & weekends
Job Category: EducationPOSITION DESCRIPTION
The Executive Assistant under general direction performs responsible, highly confidential and complex administrative projects for the Head of School. He/She ensures the integrity and accuracy of communications from the Head of School’s office, compliance with contracts, maintains complex and confidential files, assists with administrative and technical details and performs general office duties and operations. It is further the responsibility of this position to work closely, maintain rapport and understand the role and function of the Head of School.
STATEMENT OF FAITH
The Statement of Faith is the central statement of Maranatha High School in matters of identity and nature, core beliefs that guide our learning, teaching and living. In faithfulness to God, we joyfully and humbly affirm the following Statement of Faith.
Article #1- THE BIBLE
a. We believe that the Bible was written under the inspiration of the Holy Spirit (2 Peter 1:20-21) and that it is without error in the original writings. The Scriptures are profitable for teaching, reproof, correction, and training in righteousness (2 Timothy 3:16-17), that the person may be complete in Christ.
b. We believe that the Bible in its entirety, both Old and New Testament (all 66 books), is true, unchangeable, and authoritative for life and godliness (2 Timothy 3:15-17). It is the complete revelation of God’s will for salvation, sufficient for all that He requires us to believe and do, and final in its authority over every domain of knowledge. Thus the entire Scriptures of the Old and New Testaments are without error or misstatement in their moral and spiritual teaching and record of historical facts and people (John 17:17).
c. We believe that the canon (standard) of the Bible is complete and final and that nothing else needs to be added to it (Revelation 22:18-19).
Article #2- THE TRINITY
a. We believe in the Godhead, the Trinity (Genesis 1:26; Matthew 3:16-17; Matthew 28:19-20) who eternally exists in three persons: God the Father, Christ the Son, and the Holy Spirit.
b. We believe in God the Father who is perfect in holiness, wisdom, power, and love. He eternally exists (Gen. 1:1).
c. We believe in Jesus the Son, who was supernaturally conceived by the power of the Holy Spirit (Matthew 1:18) and born of Mary, a virgin (Isaiah 7:14; Luke 1:27). His mission was to come to earth to die for the sins of humanity in order to redeem us. He later resurrected physically (1 Corinthians 15:12-17), thus confirming His deity and truth claims.
d. We believe in the Holy Spirit, the third person of the Trinity who indwells and seals all believers in Christ. He is a person and possesses all the attributes of God. He is God (Ephesians 1:13-14).
Article #3- SALVATION
a. We believe that salvation is a gift from God and comes purely by grace through faith in the person of the Lord Jesus Christ (Ephesians 2:8-10).
b. We believe that those who confess and believe in the Lord Jesus Christ will be saved (Romans 10:9-10). This will result in a relationship with God through Christ for eternal life (John 3:16; 10:10).
c. We believe that the message of the Gospel begins with the bad news that all are sinners apart from Christ (Romans 3:10; 3:23; 6:23) and that we all desperately need a Savior who is Jesus (Acts 4:12). We believe the Gospel’s good news is that once we believe in Christ alone we will be his children (John 1:12).
d. We believe that once a person puts their faith in Jesus Christ they will be washed and regenerated by the person of the Holy Spirit and forgiven of their sins (1John 1:9; 1 John 2:2). This will lead, for anyone who has experienced the person of the Holy Spirit, to being sealed in Him, who is given as the pledge of our inheritance with a view to the redemption of God’s own possession to the praise of His glory (Ephesians 1:13-14).
e. We believe that all who reject Christ will suffer eternal separation and suffering in hell in a state of unutterable, endless torment and anguish (2 Thess. 1:5-11).
Article #4- THE CHURCH and CHRIST'S RETURN
a. We believe that the Church consists of all believers in Christ who are a part, locally and universally, through the baptizing of the Spirit of God (1 Corinthians 12:13). As a result, all believers are a part of the body and bride of Christ.
b. We believe that the person of Jesus will return again bodily and visibly in the unknown future (1 Thessalonians 5:2). This is the glorious and blessed hope of the believer.
This Statement of Faith does not exhaust the extent of our beliefs. The Bible itself is the sole and final source of all that we believe. For purposes of Maranatha’s faith, doctrine, practice, policy, and discipline, our Head of School and Board of Trustees are Maranatha’s final interpretive authority on the Bible’s meaning and application, consistent with historical, evangelical Protestant interpretation, for the purposes of your relationship with Maranatha.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
General responsibilities include the following. Other duties may be assigned to meet school’s needs.
Provide day to day administrative and project support to the Head of School and manage special projects as assigned:
- Provide effective oral and written communication.
- Assist in maintaining relationships with various school constituents.
- Plan and schedule projects to ensure timely completion.
- Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail.
- Proactively suggest approaches and solutions for a variety of needs and problems.
- Serve as a resource by understanding and verbalizing the philosophy, standards, and expectations of the Head of School.
- Prepares reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software
- Prepare responses to various types of correspondence.
- Process and maintain confidential information and documents in an appropriate manner.
- Handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.
- Coordinate and schedule events, conferences, meetings, travel, conference rooms, luncheons, etc.
- Create meeting agendas, notification and follow up items.
- Occasionally serve as a recorder at various internal and external meetings throughout the year.
- Organize and maintain files and records.
- Research, review and synthesize data and information.
- Coordinating workflow and maintaining a productive work environment.
- Manage and maintain Head of School’s calendar and appointments.
- Receive and open mail, assemble related file material, then submit to Head of School for action.
- Skill with office equipment, including copying, scanning of documents for projects or record storage.
- Processes check requests, reimbursements and reconcile credit card charges on behalf of the Head of School.
- Assist with other tasks and special projects as requested by the Head of School.
- Assist the Board of Trustees and their interactions with the Head of School as needed.
QualificationsJOB-RELATED QUALIFICATIONS STANDARDS:
Knowledge, Skills, and Abilities
- Effective verbal and written communication skills and ability to effectively interact with other employees.
- Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.
- Thorough knowledge of school operations, policies, and procedures.
- Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.
- Must possess a professional and positive image at all times and a solid work ethic.
- Possess strong knowledge of Microsoft Office software and be willing to learn new software applications.
- Confidentiality of data requires extreme sensitivity and any disclosures require discretion.
Education and/or Experience
A Bachelor’s degree or equivalent of education/experience is required. Experience supporting a senior level administrator or executive for 5-8 years is preferred.
Language Skills
This position requires excellent verbal and written communication skills. The ability to effectively respond via phone, email or in person to staff, students, families and other constituents is essential.
Additional Requirements
Maranatha holds all employees to high standards of accountability within professional requirements. All are specified in the Maranatha Faith and Lifestyle Statements and in the Employee Handbook.
Mental Demands
Applicants need to have the ability to perform well under pressure, while treating others with respect and consideration. Accept responsibility for own actions, follow through on commitments and exercise good judgment and discretion, along with problem solving.
Work Environment
Most of the time, the work environment is indoors in a comfortable temperature controlled office environment. The noise level in the work environment is usually quiet to moderate. The environment is typically free from dust and hazardous materials. May occasionally be exposed to work near moving mechanical parts.
Terms of Employment
- 12-month employment
- Exempt / Regular /Full-time/ At-Will
- Reporting hours: 7:30am-4:30pm
Evaluation
Performance of this position will be evaluated annually by the Head of School.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential function
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