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  Manage complex executive calendars, including scheduling, rescheduling, and resolving conflicts.
• 
  Coordinate meetings with leadership, customers, partners, candidates, and external organizations.
• 
  Protect executive focus time and help prioritize meetings and commitments.
• 
  Track action items, delegated tasks, commitments, and follow-ups to ensure they are completed on time.
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  Prepare meeting agendas, background information, materials, and other items needed by executives.
• 
  Coordinate recruiting and interview schedules for leadership and strategic roles.
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  Manage candidate schedules, interview materials, communications, and follow-ups.
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  Coordinate executive travel, including flights, hotels, transportation, itineraries, and conference arrangements.
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  Coordinate customer visits, partner meetings, speaking engagements, and other external commitments.
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  Provide limited personal administrative support, such as managing calendars, appointments, reservations, important dates, and occasional personal logistics.
• 
  Handle confidential and sensitive information with discretion.
• 
  Help identify opportunities to improve administrative processes through AI, automation, and technology.
• 
  Perform other related tasks as assigned by the client.

Requirements

• 
  3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role.
• 
  Previous experience supporting C-level executives, founders, or senior leaders is strongly preferred.
• 
  Some
  technical, project management, or experience working with technical teams
  is preferred.
• 
  Excellent written and verbal communication skills.
• 
  Strong organizational and time management skills.
• 
  Ability to manage multiple priorities and deadlines with minimal supervision.
• 
  Highly proactive with strong attention to detail and follow-through.
• 
  Good judgment and ability to handle confidential information professionally.
• 
  Comfortable communicating with senior executives, customers, partners, candidates, and other stakeholders.
• 
  Able to anticipate needs, identify potential issues, and take action without constant direction.
• 
  Some technical or project management background is preferred.
• 
  Comfortable using technology and quick to learn new tools and systems.
• 
  Interest or experience in using AI and automation to improve productivity is a plus.

• 
  Full-time, 5 days per week
• 
  Must be available to work US Central business hours

Benefits