Job Description

The expected hiring range for this position is:

$41.43-$50.53.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

About the Role:

Supporting a leader within the Directorate or a Center Director under limited supervision, the Executive Assistant to the CRO Office performs a variety of executive-level administrative duties that require a high degree of independent decision-making and problem resolution. The combination of specific duties varies depending on the needs of the assignment.

What your day-to-day as the Executive Assistant to the CRO Office at Fermilab will look like:

• Proactively manages the leader’s complex schedule by deciding which meetings to accept or reschedule based on urgency and importance.

• Independently sets priorities when committing the leader’s time, takes initiative to monitor schedules ahead of time, and maintains awareness of real time activities.

• Communicates on behalf of the leader with various levels of management by accurately delivering and receiving messages.

• Collects and prepares information for use in meetings; attends planning meetings to document meeting minutes and track action items.

• Handles confidential information with the highest level of discretion, ensuring that access is restricted to authorized individuals.

• Ensures high-profile special projects or committees achieve the objectives outlined by the leader, as assigned.

• Supports the leader with special assignments and ad-hoc requests, such as proposing and implementing cost-saving measures.

• Coordinates foreign and domestic travel plans for the leader.

• Performs other duties as assigned by supervisor.

• Abides by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Applicable Knowledge, Skills and Abilities Required:

• Ability to effectively navigate internal Lab structures (e.g., knowledge of who to approach for approvals, information, etc.)

• Expert knowledge of administrative operational procedures.

• Ability to manage cross-functional communication and collaboration.

• Ability to use independent judgment and effectively prioritize tasks.

• Proficiency in Microsoft Office Suite.

Work Arrangement:

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Why Fermilab:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive, and drug-free work environment. As part of the hiring process, candidates must successfully complete a background check and drug screening. Employment is contingent upon the successful completion of these screenings.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

What To Expect Next:
We’ll be in touch! If your qualifications are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.