Job Description

Be at the Center of a Fast-Moving HR Team

Are you an experienced Executive Assistant who knows how to stay one step ahead, manage competing priorities, and keep an executive organized and prepared? Do you enjoy coordinating meetings and events, working across an organization, and making sure the details are taken care of?

GreenStone is looking for an Executive Assistant to the Chief Human Resources Officer (CHRO) to join our Human Resources team. In this role, you will provide executive-level support to the CHRO while also supporting the HR Department by assisting with the coordination of key HR meetings and company events.

We are looking for someone who brings strong executive assistant experience, exceptional organization and judgment, and confidence managing calendars, communications, meeting preparation, and sensitive information. The ideal candidate also brings hands-on event planning and coordination experience and enjoys taking ownership of the details that make meetings and events run smoothly.

Get to Know GreenStone

Our $16 billion portfolio of customers, ranging from rural homeowners to global agriculture and food businesses, provides our employees with a unique opportunity to maintain a local presence while working for a top workplace. Our diverse business structure provides exciting opportunities for passionate, talented professionals in many areas.

Our Culture

Our Core Four values guide everything we do: Customer First, Deliver Quality, Get Involved, and Do the Right Thing. GreenStone employees work as a team to serve each other and our customers. Our culture promotes innovative thinking, professional development, health and wellness, and a flexible work environment.

What Can We Offer You?

• 15 vacation days, 12 sick days, and 12 paid holidays per year
• 401(k) plan with up to a 9% employer contribution and match
• Medical, dental, vision, disability, life, and AD&D benefits
• $150 annual logo wear allowance
• $400 annual wellness subsidy or reimbursement
• Student debt repayment or tuition reimbursement, with a $6,000 lifetime maximum
• Annual incentive opportunity for benefit-eligible employees

What You’ll Do

• Provide high-level executive support to the CHRO, including calendar management, travel arrangements, correspondence, meeting preparation, and day-to-day prioritization.
• Anticipate needs and help ensure the CHRO is organized and prepared for meetings, commitments, and priorities.
• Coordinate board and HR Leadership Team meetings, including logistics, materials, minutes, and follow-up.
• Plan and coordinate HR meetings, GreenStone events, training sessions, recognition activities, and other department events.
• Prepare professional presentations, reports, correspondence, and other executive and department materials.
• Support HR department operations, including budget and invoice administration, reporting, and other departmental needs.
• Handle confidential and sensitive information with professionalism and discretion.

What You’ll Bring

• High school diploma or GED required; bachelor’s degree preferred.
• At least 3 years of executive-level administrative experience supporting a Vice President-level leader or above required.
• Five years of administrative support experience preferred.
• Experience coordinating meetings, events, trainings, conferences, or other large-scale activities strongly preferred.
• Strong executive calendar management, scheduling, meeting preparation, and organizational skills.
• Ability to manage confidential and sensitive information professionally and discreetly.
• Strong written and verbal communication skills with the ability to prepare professional correspondence, presentations, reports, and other materials.
• Proficiency with Microsoft applications and the ability to quickly learn new technology, processes, and systems.
• Strong interpersonal skills and the ability to build relationships and work effectively across the organization.

What Makes You Successful

• Anticipate executive needs and priorities to keep the CHRO organized, prepared, and focused.
• Manage multiple priorities and details with exceptional organization and follow-through.
• Exercise sound judgment and discretion when handling sensitive and confidential information
• Build strong relationships and communicate effectively across all levels of the organization.
• Take ownership and proactively move work forward without needing every next step spelled out.
• Coordinate meetings and events with strong attention to detail, organization, and the ability to manage multiple moving pieces. Event and meeting coordination are key responsibilities in the approved JD.
• Adapt quickly when priorities change while remaining calm, professional, and responsive.

GreenStone Farm Credit Services is an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all federal, state and local equal employment opportunity regulations. We conduct all personnel decisions and processes relating to our employees and job applicants in an environment free of discrimination and harassment.