Job Description

The client is a well-established banking technology company operating within an international business group. The company develops and supports technology solutions for financial institutions, making this role part of a high-responsibility B2B technology environment connected to banking, payments, and financial infrastructure

They are looking for a highly professional Executive Assistant to the Chairman of the Board who can ensure smooth executive coordination, protect leadership focus, and support strategic communication across the company and wider group You will work closely with the Chairman, senior leadership, group companies, partners, and external stakeholders, helping ensure that priorities, decisions, meetings, and information flows are managed with precision.

This is a fully onsite position, designed for someone who values direct access to decision-makers, close daily collaboration with senior leadership, and a high level of trust, discretion, and ownership.

🔍 Responsibilities:

• Manage and coordinate the Chairman’s calendar, priorities, meetings, visits, business trips, and executive agenda;

• Organise board, leadership, and strategic meetings, ensuring all materials, minutes, decision summaries, and follow-ups are prepared accurately and on time;

• Track the implementation of board and management decisions, proactively following up on deadlines and key action points;

• Coordinate communication between the Chairman’s office, board members, senior executives, group companies, clients, partners, and suppliers;

• Prepare, manage, and organise confidential documents, contracts, presentations, reports, and other executive-level materials;

• Ensure information is accurate, confidential, well-structured, and delivered to the right stakeholders in a timely manner;

• Support high-level guest reception, official visits, corporate events, and representative activities;

• Coordinate special projects and strategic initiatives by collecting, structuring, and summarising information for decision-making;

• Maintain a well-organised archive of key documents, decisions, and executive materials;

• Handle other high-priority assignments from the Chairman with professionalism, discretion, and ownership.

🎓 Requirements:

• University degree in business, administration, management, communication, law, or a related field;

• 3–5 years of experience in executive assistance, senior administration, office coordination, or a similar role;

• Experience supporting C-level executives, board members, owners, or senior leadership would be a strong advantage;

• Experience in an international business environment would be considered an advantage;

• Excellent planning, organisation, prioritisation, and follow-up skills;

• Strong ability to work with confidential information and maintain the highest standards of professional ethics;

• Excellent business communication, document preparation, and stakeholder coordination skills;

• Advanced MS Office and collaboration tool skills;

• Russian language is required, both spoken and written;

• Lithuanian language at a good working level;

• English language at C1 level or higher.

✨ The Employer Offers:

• A high-trust role working directly with the Chairman of the Board and senior leadership;

• Opportunity to be close to strategic decision-making and group-level business priorities;

• A professional, stable, and international business environment;

• Broad exposure to leadership meetings, strategic initiatives, partners, and group companies;

• A role where discretion, ownership, quality, and reliability are genuinely valued;

• Competitive compensation package aligned with experience and level of responsibility;

• Fully onsite work environment with direct access to key stakeholders and decision-makers.

If you are ready to take ownership of executive-level coordination and support strategic leadership in a high-responsibility environment, let’s talk!