Job Description

Executive Assistant to the CEO

Location: 10 Yarra Street,
South Yarra

Employment Type: Full‑time Salary: $82,000 – $92,000 (inclusive of 12.5% super) Organisation: Australian Dental Association Victorian Branch (ADAVB)

About the Organisation

The Australian Dental Association Victorian Branch (ADAVB) is the professional association of Victorian dentist students and dentists. With the stated aim of improving the dental health of all Victorians, ADAVB promotes the highest standards of professional dental care that enhances the professional lives of the members.

The Role

We are seeking a highly capable Executive Assistant to provide high‑level support to provides
pro-active, high level and confidential administrative and secretarial support to the CEO, General Manager, Branch Council and the Branch President.

This is a trusted, hands‑on role that sits at the centre of the organisation, supporting executive operations, governance, and stakeholder engagement. You will act as a key point of coordination between the CEO, Branch Council, Office Bearers and other senior leaders, and external stakeholders, requiring discretion, initiative, and sound judgement.

Key Responsibilities

• Provide comprehensive executive and administrative support to the CEO, General
  Manager, Branch Council and Branch President.
• Manage complex diary, email and meeting coordination.
• Prepare correspondence, reports, briefings, and presentations.
• Coordinate Branch Council, committee and management meetings, including agendas,
  papers, minutes and follow‑ups. Act as committee administrator to select committees.
• Act as a key liaison point for internal and external stakeholders.
• Support governance, compliance, and confidential matters.
• Assist with project coordination and executive priorities.
• Coordinate meeting logistics, including venues and catering arrangements.

About You

You are an experienced Executive Assistant who thrives in a professional, fast‑paced environment and enjoys working closely with senior leadership and other staff.

You will bring:

• Demonstrated experience supporting a CEO or senior executive.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Confidence working with Boards and senior stakeholders.
• Proficiency in Microsoft 365 and digital collaboration tools.

Experience in a not‑for‑profit or membership‑based organisation will be highly regarded.

Why Join Us?

• Work closely with an engaged and values‑driven executives.
• Be part of a purpose‑led organisation making a real difference.
• Collaborative and respectful workplace culture.

How to Apply

Please apply via SEEK with your resume and a short cover letter outlining your suitability for the role.

Applications close: May 15 2026