Job Description

At Van Metre, we believe that each employee contributes directly to our growth, success, and culture, and are seeking a candidate who loves to challenge themselves and work with others to fulfill this role. Van Metre Companies is seeking a highly proactive Executive Assistant to provide dedicated support to our Chief Executive Officer (CEO) (Role may additionally support CFO and/or other company leaders as needed.) This role requires someone who can step in, anticipate needs, help prioritize competing demands, and ensure leadership stays organized and focused on the most important priorities.

The Executive Assistant will help keep leadership organized, informed, and focused by managing the flow of information, surfacing priorities, and ensuring important commitments and opportunities don’t fall through the cracks. This role is a trusted partner to leadership and plays a key role in helping our CEO operate efficiently and stay focused on the organization’s most important priorities.

This position requires strong judgment, discretion, and the ability to build trusted relationships across the organization.

Key Responsibilities:

Executive Support

• Manage and coordinate executive calendars, ensuring meetings and commitments are prioritized appropriately.
• Review and triage incoming communications and emails, flagging key issues and drafting responses when appropriate.
• Assist in meeting preparation by organizing materials and relevant background information.
• Take meeting notes when meetings are confidential or when AI transcription is not available and convert notes and transcripts into clear summaries and action items.
• Track key priorities, action items, and commitments from emails, meetings, and leadership discussions to ensure timely follow-up and completion.

Operations & Coordination

• Prepare presentations, talking points, and draft reports for executive leadership meetings and external engagements.
• Coordinate travel arrangements and itineraries as needed.
• Serve as a point of contact for internal teams, partners, and external stakeholders when coordinating meetings, communications, or executive requests.
• Develop an understanding of company operations and priorities to support leadership effectively.

Decision & Project Support

• Gather information, conduct research, and prepare materials to support leadership meetings, decision-making, and executive presentations.
• Support special projects and initiatives led by the CEO and other company leaders.
• Identify opportunities to improve organization, processes, and executive workflows.
• Compile reporting packages for owners, including analysis, graphs, charts, and presentation of key information and insights.

Events & Office Coordination

• Coordinate meeting logistics including room setup and greeting guests.
• Assist with planning internal meetings and company/office events.
• Support office coordination needs such as supplies and catering.

Responsibilities may evolve as the Executive Assistant builds strong working relationships with leadership and identifies opportunities to add value.

Schedule & Location:

This role is in-office and works alongside leadership across two of our main office locations:

• Monday, Wednesday, Thursday: Broadlands Office
• Tuesday: Fairfax Office
• Friday: Broadlands office or off-site meetings

Qualifications:

• Prior experience providing direct executive support to a CEO, President, company owner, or other C-suite executive is required, including managing complex schedules and competing priorities.
• Strong proficiency with Microsoft Office (Outlook, Excel, PowerPoint) and Teams, including the ability to use Excel and PowerPoint to prepare reports, analyze information, and create polished presentations.
• Demonstrated leadership skills, with the ability to advocate for priorities and help drive decisions forward.
• Exceptional organizational, communication, and time management skills.
• Demonstrated ability to handle highly confidential information with discretion.
• Ability to manage multiple priorities in a fast-paced environment.

What We’re Looking For:

The ideal candidate:

• Anticipates needs and takes initiative without waiting for direction.
• Is comfortable stepping in to help prioritize and keep things moving.
• Takes ownership of responsibilities and follows through reliably.
• Demonstrates sound judgment and professionalism when handling sensitive matters.
• Builds strong working relationships across teams and leadership.
• Has strong emotional intelligence and the ability to navigate diverse situations and personalities.
• Takes pride in helping leadership stay organized, prepared, and effective.

This role is best suited for someone with experience supporting C-suite or senior executives who is comfortable operating with a high level of independence, judgment, and discretion

Compensation and Benefits information: Van Metre offers excellent benefits, and a work environment that fosters and rewards excellence. We also promote work/life balance, including a robust Employee Wellness Program. We encourage employees to make full use of vacation and other company-paid leave to refresh their bodies and minds.

• Base Salary: $100,000-$125,000 total annually (Pay range listed is total compensation to include base salary + bonus. Pay is commensurate with experience, education, training, and skills).
• Paid Time Off: 11 paid holidays; 10 vacation days, 10 sick days, Two Volunteer Days off, Two Personal Days, Winter Break, Day off for Annual Physical, Day off for your Birthday; comprehensive parental and bonding leave.
• Retirement Planning: Company Matched 401(k) Retirement Savings Plan; access to retirement planning coaches.
• Wellness: Annual Wellness Reimbursement of up to $900 per year.
• Professional Development: tuition reimbursement; company paid certifications, memberships, and licensures; mentoring programs; growth paths; regular performance evaluations and training opportunities.
• Discounts: Rental and Van Metre Home purchase discounts; employee discount through Walker Title Company.

Van Metre Core Values

Integrity; Ownership; Respect and Dignity; Diversity and Inclusion; Teamwork; Community; Work/Life Balance

Van Metre Mission Statement

The mission of Van Metre Companies is to build and continually improve upon the storied reputation, earned over the years since the Company’s founding in 1955, of providing top quality homes, investment properties and services to our customers and clients. The Company’s emphasis on integrity, professionalism and philanthropy ingrained by our founder Albert G. Van Metre, Sr. has garnered trust and respect in the Washington, D.C. area and beyond. It is critical to our future that we maintain that reputation and assure that Van Metre Companies continues to excel in real estate development and construction and in the management of apartment, retail and office investment properties, as well as in the provision of mortgage and related services. It is the task of our dedicated, energetic, and involved professionals to advance our ability to set the benchmark for luxury living and refined commercial development. The capstone of our mission is to make the “Van Metre” signature an icon for elegant residential communities, and industry leading condominium and apartment communities, as well as Class A neighborhood retail centers and office developments.