Job Description

Our client is an independent oil servicing company with vast
experience which cuts across several facets of the oil and gas industry,
together with affiliations with a number of reputable multinational companies.
They now have an opening for Executive Assistant to the CEO in Lagos, Nigeria

Role Profile

We are looking for an exceptional candidate with significant Executive
Assistant experience. This role will provide a full PA support to the CEO,
therefore a high level of strong administration, planning, organisational and
communication skills are essential. In addition, a pro-active, approachable and
flexible attitude is very important in order to be able to work in a
fast-paced, team-orientated environment and to juggle the demands of this busy,
high profile role.

Key Responsibilities

• 
  To act as the CEO’s first point of contact with internal and external
  stakeholders
• 
  To work with the CEO to understand functional business objectives
• 
  Undertake background research, to produce documents, briefing papers,
  reports and presentations
• 
  To work with Directors and Senior Managers to ensure information,
  reports, etc are produced to quality and deadlines
• 
  To manage the diary of the CEO and arrange meetings as required
• 
  To organise and deal with correspondence and legal documents
• 
  To liaise with technical partners on behalf of the CEO as required
• 
  To organise all aspects of CEO’s travel
• 
  To develop effective working relationships with relevant Senior
  Managers

Key Requirement

• 
  Extensive and complex diary management including pro-active management
  of schedules and emails as required.
• 
  High-level secretarial support including high quality administration
  and communication skills.
• 
  Sound knowledge of Microsoft Office systems to include Word, Excel,
  PowerPoint and Outlook as well as Internet skills.
• 
  Experience in organising meetings and conferences (domestic and
  international)
• 
  Timely collection of reports and presentations in advance of meetings
  including using the internal communication tools to share documents etc
• 
  Ability to solve problems and make alternative recommendations, handle
  sensitive and confidential information and interact professionally and
  competently at all levels
• 
  Strong analytical skills and the ability to read and edit
  documentation swiftly and accurately
• 
  Ability to undertake small scale project management where required
• 
  Articulate and literate with high levels of communication skill
  including fluent, accurate writing
• 
  Numerate ability to accurately check and interpret numerical data
• 
  Ability to produce and present written reports and policy documents to
  a high standard
• 
  Ability to plan and balance priorities, and able to maintain high
  standards while working accurately
• 
  Able to use the full range of software packages, especially Microsoft
  Office
• 
  Excellent organisational skill and attention to detail
• 
  Flexibility of working hours in order to meet deadlines
• 
  Confident working with all levels of management
• 
  Adaptability in approach and proven ability to work well within a team
  in a demanding environment.
• 
  Self-starter / takes initiative.
• 
  Able to exercise absolute discretion, sensitivity and confidentiality.

Qualification:

• 
  Good university degree (post graduate qualification an added
  advantage)
• 
  Minimum 5 years’ experience in a similar role