Job Description

Executive Assistant to the C-Suite

Location: Moorpark, CA (On-site)

Be the Force Behind the Leadership Team

We’re looking for an exceptional Executive Assistant to serve as a strategic partner to our Chief Operating Officer and broader C-suite. This is not a traditional admin role, this is a high-impact position for someone who thrives on keeping senior leaders focused, prepared, and operating at their best.

If you’re someone who anticipates needs before they’re spoken, brings order to complexity, and takes pride in making things run seamlessly behind the scenes, you’ll fit right in.

What You’ll Own

Keep Leaders Focused & Effective

• Own and manage complex, ever-changing executive calendars with precision
• Act as a true gatekeeper—prioritizing what matters most and protecting executive time
• Stay ten steps ahead, anticipating needs and solving problems before they surface

Drive Communication & Follow-Through

• Manage executive inboxes—prioritizing, drafting responses, and ensuring nothing falls through the cracks
• Track key priorities, action items, and follow-ups across leadership

Elevate Meetings & Materials

• Prepare executives for success—build agendas, coordinate logistics, and ensure meetings run smoothly
• Create polished, executive-level presentations and decks that tell a clear story

Run Point on Travel & Events

• Plan and execute seamless domestic and international travel
• Coordinate high-impact meetings, offsites, and leadership events

Be a Trusted Partner

• Build strong relationships across the organization to keep priorities moving
• Handle sensitive information with the highest level of discretion and professionalism

What You Bring

• 5+ years supporting senior executives, ideally at the C-suite level
• Exceptional organization skills and attention to detail—you don’t let things slip
• Strong business judgment and the confidence to prioritize on behalf of executives
• Excellent written and verbal communication skills
• Advanced skills in Microsoft Office or Google Workspace (especially PowerPoint/Slides)
• A proactive mindset—you don’t wait to be asked, you anticipate

Why This Role Stands Out

• You’ll work side-by-side with senior leadership and see how decisions get made
• You’ll have real influence on how effectively the executive team operates
• You’ll be trusted, relied on, and valued as a true partner, not just support

What Success Looks Like

• Executives are prepared, focused, and never scrambling
• Calendars run smoothly and priorities are crystal clear
• Communication is tight, proactive, and organized
• Meetings and travel feel effortless—even when they’re complex

Big Brand Tire & Service is an Equal Opportunity Employer.