Job Description

Our client, a leading growth equity firm, is seeking a highly polished, career Executive Assistant to support VPs on their Investment team. This is a critical, high-exposure role within a fast-paced investment environment, requiring a candidate who is not only exceptionally organized, but also highly intelligent, proactive, and accustomed to operating at a high level within finance.

The ideal candidate comes out of a financial services or investment firm, has built their career as an Executive Assistant, and brings a strong sense of ownership, discretion, and executive presence. This role requires someone who can anticipate needs, think several steps ahead, and act as a true extension of the executives they support.

There is meaningful opportunity to take on increased responsibility, deepen exposure, and grow within the administrative function over time, making this an ideal long-term platform for someone committed to the Executive Assistant career path. This position is fully in office, five days per week in New York City.

RESPONSIBILITIES:

• Provide high-level administrative support to two senior executives, acting as a true partner in managing day-to-day priorities
• Manage complex, multi-time zone calendars, prioritizing high-value meetings and ensuring seamless scheduling
• Coordinate all aspects of meetings, calls, and appointments, including logistics and materials preparation
• Prepare executives for daily activities with detailed briefing materials, including meeting notes, resumes, and itineraries
• Arrange and manage complex domestic and international travel, including flights, visas, accommodations, and ground transportation
• Anticipate needs and proactively resolve scheduling or logistical challenges
• Represent executives with a high level of professionalism while maintaining strict confidentiality
• Support relationship management efforts, including coordinating gifts and follow-ups on behalf of executives
• Partner with the broader administrative team on key initiatives and ad hoc projects

REQUIREMENTS:

• 5-7+ years of Executive Assistant experience, ideally within financial services or a fast-paced investment environment
• Career Executive Assistant with demonstrated longevity and progression in prior roles
• Strong calendar management and organizational skills; advanced Outlook proficiency required
• Extensive experience coordinating complex, international travel logistics
• Exceptional attention to detail, including CRM and contact management accuracy
• Experience supporting senior executives or high-net-worth individuals
• Familiarity with expense reporting tools (e.g., Expensify, Concur) preferred
• Professionalism, discretion, and sound judgment when handling sensitive information
• Strong communication skills and a highly polished, client-facing demeanor
• Proactive, resourceful, and able to operate with urgency in a high-performance environment
• Ability to work onsite five days per week in New York City

HOURS:

• 8:30am–5:30pm; Monday through Friday + flexibility for overtime as needed

SALARY:

• $100K–$150K base (DOE) + discretionary bonus + strong benefits