Job Description

Our client, a Global Investment Bank, is looking to hire a Temp To Perm Executive Assistant to provide support to 4-5 Sr. Bankers. This role is in office 5x a week. This is a great opportunity to support a talented team of senior bankers at a fast paced and quickly growing company. The successful candidate must have a can do attitude, be a team player and have a great work ethic. This person should have high-energy, be self-directed, organized, resourceful and an engaging person accustomed to working in a high visibility position and being flexible. This job is complex and requires the highest level of direction and independent judgement. 

RESPONSIBILITIES:

• Extensive Calendar Management/ Outlook - schedule internal/external meetings and appointments; coordinate conference rooms /calls. 
• Reads, screens, refers and responds to incoming e-mail, ensuring that referrals are made, responses are gathered and relevant information is reported to/for the bankers.
• Answer phones professionally,  field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Organize, gather and enter details for events/meetings
• Expense Management –compile and submit expense reports in a timely manner.
• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.

 REQUIREMENTS:

• 3-5 years investment banking or financial services support experience, executive-level support preferred
• Strong ability to remain flexible, resourceful, and professional in a fast-paced atmosphere
• Polished and professional in person, phone and email communications
• Highly organized, detail-orientated, and able to multi-task efficiently 
• Able to handle regular activities without prompting or oversight
• Excellent verbal and written communication skills 
• Knowledge of MS Word, Excel, and Outlook a must
• Demonstrates a high level of initiative and a proactive approach 
• Flexible to work overtime as needed
• In person full time

 SALARY:

$80-100K base (DOE) + paid OT+ discretionary bonus (once converted)

HOURS

8:30am-5:30pm + flexibility for minimal OT as needed