Job Description

Our client, a growing investment firm, is looking to hire an Executive Assistant to provide support a group of 3 executives. The ideal person will have 5+ years of administrative experience supporting a team in a corporate environment. The successful candidate will be flexible and have the ability to multi-task with ease. They will possess confidence, a positive attitude and be a team player. Strong attention to detail and a hardworking mentality is a must.

RESPONSIBILITIES

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
• Maintain schedules and calendars for the team
• Prepare and submit expenses reports using Concur
• Screen and forward calls, provide information, take messages and schedule appointments
• Prepare and manage correspondence and documents
• Coordinate lunches, dinners and events, if needed
• Ongoing ad hoc projects and special assignments as requested
• Light personal work as needed
• Meeting prep

REQUIREMENTS

• 5 plus years of prior administrative support or related experience
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Familiarity with Concur
• Strong working knowledge of computers and relevant software applications, primarily Microsoft Word and Outlook
• Must be punctual, dependable and have possess discretion
• Ability to work well independently and as part of a team!

SALARY

$150-175K + Discretionary Bonus Opportunity + Excellent Benefits/Perks

HOURS

8:30am-6pm + Flexibility for some OT as needed

5 days/week in office

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