Job Description

We have an opportunity for an experience Executive Assistant to support a team of senior executives within a growing investment firm in NYC. The ideal candidate will possess exceptional communication skills, be adept at managing multiple priorities simultaneously, and demonstrate a proactive approach to problem-solving. This role requires discretion, professionalism, and the ability to maintain confidentiality in a fast-paced and dynamic environment.

$120,000- 140,000 base + discretionary bonus + OT eligible (!)

Full time in a luxury office space in Midtown East, Manhattan

Perks include on site chef, coffee bar, state of the art gym, and personal training.

Key Responsibilities:

• Serve as the primary point of contact for the executives, managing their calendars, emails, and phone calls with efficiency and discretion.
• Coordinate and schedule internal and external meetings, including arranging conference rooms, video conferences, and catering as needed.
• Prepare agendas, presentations, and other materials for meetings and ensure that all relevant parties are well-informed and prepared.
• Handle travel arrangements, including booking flights, hotels, transportation, and preparing detailed itineraries.
• Manage expense reporting and reimbursement processes for the executives.
• Maintain confidential files and sensitive information with the utmost discretion and professionalism.

Qualifications:

• Bachelor's degree or equivalent experience preferred.
• Minimum of 7 years of experience as an executive assistant supporting C-level executives or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.
• Discretion and professionalism when dealing with sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Experience in the venture capital or financial services industry preferred, but not required.