Job Description

• Executive Assistant to a Global Senior Executive Director
• International Engineering Consultancy
• Flexible work arrangements and great benefits

About SMEC

SMEC, a member of the SJ Group, is a global professional service that provides high-quality consultancy services on major infrastructure projects. We are ranked among the world's top infrastructure design consultancies, and we have won numerous industry awards for technical excellence.

The Role

We are seeking a talented Executive Assistant will provide high-level support to a Global Senior Executive Director. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Build and maintain effective relationships with key stakeholders.
• Manage professional scheduling, including agendas, correspondence, emails, phone calls, client management, and logistics.
• Coordinate complex scheduling and calendar management, ensuring smooth flow of information
• Prepare presentations, reports, and other documentation.
• Organize meetings, conferences, workshops, and events.
• Manage expense claims, processing of payment processing
• Take accurate meeting minutes and follow up on actions.
• Handle enquiries and requests promptly and professionally.
• Draft and prepare letters and official correspondence.
• Manage domestic and international travel arrangements

Skills And Qualifications

• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Proficiency in preparing and compiling reports and presentations.
• Proven experience in roles requiring discretion and confidentiality.
• Ability to work effectively with diverse teams.
• Self-motivated with strong multitasking and prioritization skills.
• Ability to work under pressure and meet tight deadlines.
• Strong interpersonal skills with the ability to influence and motivate others.
• Demonstrated experience managing a significant workload effectively.

What We Offer

• Flexible working arrangements to support work/life balance
• Exposure to a diverse and ethical client base
• Mentorship from industry leaders
• Structured professional development programs and study support
• National and international career pathways
• Additional purchased leave and annual “Celebration Day” leave
• Generous parental leave (primary and secondary carers)
• Wellbeing initiatives and support programs

SMEC is committed to building a diverse, inclusive and gender equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.

As a family friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave. We are proud to foster an inclusive culture that supports gender equity, LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.

How To Apply

All applications must be submitted online via the Apply Now link.

For more information, please contact Helen Kruimel, Principal Advisor - Recruitment & Talent

📧 helen.kruimel@sjgroup.com

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!