Job Description

• Provide high-level executive support including heavy calendar management, meeting coordination, and scheduling across multiple time zones
• Arrange complex domestic and international travel, including detailed itineraries, logistics, and accommodations
• Prepare and process expense reports and track receipts in a timely manner
• Coordinate closely with the Chief of Staff and other administrative team members to ensure seamless support
• Manage day-to-day communications including phone calls, meeting requests, and correspondence
• Assist with personal administrative tasks and projects as needed
• Ensure the executive is well-prepared for meetings, events, and travel commitments
• Serve as a liaison with internal teams, external partners, and vendors
• Help coordinate logistics for meetings, events, and special projects across various business ventures
• Maintain the highest level of confidentiality and professionalism in all interactions

• 5+ years of experience supporting a C-level executive, entrepreneur, or senior leader in a fast-paced environment
• Strong experience managing complex calendars, travel arrangements, and expense reporting
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills with a polished and professional demeanor
• Highly proactive with strong problem-solving abilities and attention to detail
• Comfortable working collaboratively with a team while also operating independently
• Ability to handle sensitive and confidential information with discretion
• Flexibility to travel and support an executive with a demanding schedule
• Proficiency in Microsoft Office and common scheduling/communication platforms