Job Description

Duties and Responsibilities

As Executive Assistant to General Manager, I will assume full responsibility for the efficient operation in the following:

• Operate office equipment such as fax & copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons

• according to their needs.

• Locate and attach appropriate files to incoming correspondence requiring replies.

• Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.

• Complete forms in accordance with company procedures.

• Make copies of correspondence and other printed material.

• Review work done by others to check for correct spelling and grammar, ensure that company

  format policies are followed and recommend revisions.

• Compose, type and distribute meeting notes, routine correspondence, and reports.

• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

• Keep confidentiality of all meetings and discussions that Executive Assistant is present.

• Keep confidentiality of any notes, emails or correspondence that might be of sensitive issues.

• Assist all EC members in administrative functions when required

• Attend meetings and training as required by supervisors.

• Upkeep Six Senses guidelines and standards of service and operation. My performance benchmarks are maintained and exceeded.

• Strictly adhere to LQA standards and guest comments.

• Perform any additional tasks given to me by management.

Qualifications

To execute the position of Executive Assistant to General Manager, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:

• Bachelor’s degree or equivalent and at least 1-year secretarial experience at a resort, hotel or similar setting.

• Hospitality diploma/degree from a recognized hospitality school is preferred.

• Fluent in English.

The above is intended to provide an overview of the role and responsibilities for a Executive Assistant to General Manager at Six Senses Fort Barwara. It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent to the position.