We’re looking for an exceptional Assistant to the Founder who can help bring structure, speed, and execution to a fast-moving startup environment.
This is not a traditional admin role.
You’ll work directly with the founder across business operations, legal coordination, research, communications, and day-to-day execution. One hour you might be managing schedules and inboxes, the next you could be reviewing contracts, researching compliance requirements, building operational systems, or using AI tools to automate workflows.
We need someone highly organised, commercially aware, and comfortable operating in ambiguity.
What You’ll Be Doing
1. Executive Support
* Managing the founder’s calendar, meetings, scheduling, and travel arrangements
* Organising priorities and ensuring deadlines are met
* Managing inbox communications and responding on behalf of the founder and company daily
* Preparing documents, presentations, meeting notes, and follow-ups
2. Operations
* Improving internal workflows and identifying inefficiencies
* Building systems and processes that help the business scale
* Coordinating with external partners, freelancers, and internal team members
* Supporting operational projects across multiple departments
3. Legal & Contracts
* Reviewing contracts, agreements, NDAs, and legal documentation
* Coordinating with external legal partners where required
* Supporting contract administration and document management
* Researching regulatory requirements when expanding into new markets
4. AI & Automation
* Using AI tools to improve productivity across workflows
* Automating repetitive tasks using tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar platforms
* Supporting research, content drafting, workflow automation, and operational efficiency through AI tools
5. Research & Special Projects
* Conducting market, competitor, and business research
* Supporting strategic initiatives for the founder
* Solving problems quickly and independently
Requirements
What We’re Looking For
* Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Associate, or similar startup role
* Strong operational mindset - you enjoy building systems and fixing inefficiencies
* Experience handling contracts, legal documents, or working alongside legal teams
* Strong understanding of AI tools and automation platforms
* Highly proactive - you solve problems without waiting to be told
* Experience working directly with startup founders
* Legal education/background
* Experience in SaaS, tech, healthcare, or startup environments
* Experience managing remote teams or global contractors
“Providing evidence-based insights for individuals as well as organisations across both private and public sectors, Mind Friend stands out as a unique platform that unites licensed psychologists and psychiatrists. With expertise across multiple disciplines, our professionals offer trusted advisory support and guidance, making Mind Friend a one-of-a-kind hub for psychological services.”
We work in collaboration with initiatives such as The Cognitive Exchange to bring psychology to the forefront of policy making and business decision making. We serve as a pool of psychologists and a resource where decision makers can draw on rigorous psychological research and verified professional expertise.
Our core values are integrity, collaboration, innovation, accessibility, compassion, community, growth and education. Key offerings include a directory of registered experts, educational content and media, research and policy development work, public education resources, and events for sharing mental health knowledge and shaping frameworks that inform practice and policy.
The global demand for mental health solutions, corporate wellbeing programs, and research driven decision making is rapidly growing which is why Mind Friend was born. Our scalable model includes expert directories, subscription based access to educational content, corporate partnerships, and professional tools.
Our vision is to advocate for psychology to be present in every aspect of society, from deeper teaching in schools to integration within public and private sectors, and into workplace departments where it can directly shape culture, wellbeing and performance. Psychology is at the root of everything we do, as it influences how people think, feel, behave and make decisions. Our mission is to create a centralised hub where licensed and verified psychologists can connect with individuals, organisations and policy makers, ensuring that decisions are informed by evidence based research.
