Bloom Talent

Executive Assistant to Founder & Operations at Early-stage, Mission-driven Startup

Bloom Talent  •  New York City, NY (Onsite)  •  12 hours ago
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Job Description

Early-stage, seed-funded startup on a mission to build cleaner alternatives to high-exposure everyday consumer products is looking for an Executive Assistant & Operations partner to support the Founder/CEO. With early product-market traction and an ambitious roadmap ahead, this is a tight-knit team of 5 that genuinely cares about what they’re building — mission-driven, craft-obsessed, and growing fast. The role spans executive support, office operations, HR/people ops, and whatever else it takes to keep things moving. Someone who thrives in startups, brings a do-whatever-it-takes attitude, and takes pride in getting things done end-to-end. In-office 5 days/week in New York City. 120-170K+ DOE + equity and generous benefits.
 
Responsibilities:
  • Own the CEO's calendar end-to-end, proactively scheduling meetings, managing shifting priorities, catching conflicts before they happen, and ensuring he is always prepared and where he needs to be.
  • Coordinate travel for the CEO, handling everything from booking flights and accommodations to building out detailed itineraries.
  • Manage day-to-day office operations, including ordering supplies, managing vendors, maintaining the physical space, and building out new processes as the company grows.
  • Own HR and people operations, including onboarding new team members and contractors, managing benefits, processing invoices and bill payments, and keeping all administrative functions running smoothly.
  • Serve as the operational point of contact across the company's external ecosystem, including the branding agency, production partners, and contractors, building a strong mental map of who does what and keeping all relationships moving.
  • Take ownership of a near-term operational project involving outbound calls to retrieve customer information, working through an established process.
  • Support team members with ad hoc logistics, including helping new hires relocate to New York and being looped in on payments and invoices from across the team.
  • Coordinate team events, outings, and regular retreats, taking full ownership of logistics from start to finish.
Qualifications:
  • Previous experience as an Executive Assistant, Operations, or similar role in a startup, VC, or supporting UHNW, with a real understanding of what it means to support a founder and build alongside a company that is still finding its shape.
  • Extremely detail-oriented and reliable, with a strong instinct to follow through on every task end-to-end without needing to be reminded or checked in on.
  • Outgoing and socially fluent, with the ability to build quick rapport across a wide range of personalities, from vendors and external partners to team members and anyone else who walks through the door.
  • Persistent and steady under pressure, with the ability to push through roadblocks calmly and keep moving forward when things don't go as planned.
  • Comfortable operating without a rigid job description, bringing a flexible mindset and a willingness to step into whatever needs to get done.
  • Genuinely mission-driven, with a real connection to what the company is building and an appreciation for work that means something.
  • High taste and genuine curiosity about well-made consumer products, with an appreciation for craftsmanship and intentional design.
  • Familiarity with HR and operations tools; experience with Rippling or similar platforms is a bonus.
 
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
Bloom Talent

About Bloom Talent

Bloom Talent is a woman-owned boutique recruiting resource that partners with companies to find extraordinary admin, ops & hr hires.

We pride ourselves on taking a personalized approach, taking the time to truly understand the needs of our clients and candidates. Our focus is to build relationships, facilitate a match and provide guided support along the way. We also prioritize building strong relationships with our candidates so we can help match, consult and inspire individuals to find their dream job.

If you're a client, let's hop on a call and discuss how we can help. We have your hire!

If you're a candidate, reach out with your resume and let's get the ball rolling. We may have your dream job.

Connect: hi@bloomtalent.io | www.bloomtalent.io

Search Expertise:

- EA to CEO - Chief of Staff - Executive Assistant - Personal Assistant

- Office Manager - Operations Manager - Business Operations

- People Ops - HR - Recruiter / Head of Talent - Recruiting Coordinator

- Customer Success

Specialities: recruiting, interviewing, resume review, hiring consulting, on-boarding, networking, career coaching, culture fit, offer negotiations, YC, startups, finance, VC, real estate, biotech.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
San Francisco, CA
Year Founded
2015
Website
bloomtalent.io
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