Bloom Talent

Executive Assistant to Founder of Fast-growing Series A Startup

Bloom Talent  •  New York City, NY (Onsite)  •  14 days ago
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Job Description

Female founder is looking for an Executive Assistant to join her team. With their recent Series A, this is an incredible opportunity to join a fast-growing startup and be an early member of the team! In this role, you will provide administrative support to the Founder to ensure the day-to-day runs smoothly and efficiently, including inbox management and drafting communications, calendar management and scheduling, booking travel, and ad hoc tasks. Someone extremely organized and detail-oriented, who navigates ambiguity with calm focus and can juggle multiple moving pieces. Previous experience supporting a busy tech executive is preferred. This role will begin primarily in-office, 5 days/week, based in NYC during the ramp-up period, and will then offer flexibility to work from home 2-3 days/week. 160-180K DOE + benefits, bonus, and unlimited PTO.
Responsibilities:
  • Own the Founder's calendar with prioritization, ensuring priorities are aligned and time is optimized.
  • Serve as gatekeeper and point of contact for internal and external stakeholders.
  • Manage inbox triage and draft responses on the Founder's behalf.
  • Prepare briefing materials, presentations, and reports for board meetings, investor meetings, and key decisions.
  • Attend meetings, take notes, track action items, and ensure follow-through.
  • Plan and execute company events, off-sites, and team gatherings.
  • Coordinate complex travel arrangements across multiple time zones.
  • Lead cross-functional projects to keep initiatives moving forward.
  • Manage relationships with vendors, consultants, and key stakeholders.
Qualifications: 
  • 3-5+ years of experience supporting C-level executives, ideally in startups or fast-paced environments.
  • Exceptional written and verbal communication skills.
  • Proactive problem-solver who anticipates needs before being asked.
  • Comfortable with ambiguity and rapid context-switching.
  • High emotional intelligence and the ability to build relationships at all levels.
  • Impeccable discretion with confidential information.
  • Tech-savvy and quick to learn new tools.
  • Unflappable under pressure with strong attention to detail.
  • Curious and comfortable working with new tech, including AI tools.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
Bloom Talent

About Bloom Talent

Bloom Talent is a woman-owned boutique recruiting resource that partners with companies to find extraordinary admin, ops & hr hires.

We pride ourselves on taking a personalized approach, taking the time to truly understand the needs of our clients and candidates. Our focus is to build relationships, facilitate a match and provide guided support along the way. We also prioritize building strong relationships with our candidates so we can help match, consult and inspire individuals to find their dream job.

If you're a client, let's hop on a call and discuss how we can help. We have your hire!

If you're a candidate, reach out with your resume and let's get the ball rolling. We may have your dream job.

Connect: hi@bloomtalent.io | www.bloomtalent.io

Search Expertise:

- EA to CEO - Chief of Staff - Executive Assistant - Personal Assistant

- Office Manager - Operations Manager - Business Operations

- People Ops - HR - Recruiter / Head of Talent - Recruiting Coordinator

- Customer Success

Specialities: recruiting, interviewing, resume review, hiring consulting, on-boarding, networking, career coaching, culture fit, offer negotiations, YC, startups, finance, VC, real estate, biotech.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
San Francisco, CA
Year Founded
2015
Website
bloomtalent.io
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