We are hiring a full-time Executive Assistant to support the Founder & CEO of a multi-entity
organization operating across leadership, AI strategy, academia, and global speaking.
This is not a traditional administrative role. We are looking for a structured, execution-focused
operator who can bring discipline and follow-through in a fast-moving environment.
Primary Priority: Revenue & Pipeline Discipline
The most critical responsibility is CRM and sales follow-up management.
The candidate must:
• Have hands-on HubSpot experience
• Maintain 100% follow-up compliance
• Track deal velocity and stalled opportunities
• Prepare pre-call briefs
• Draft post-call summaries with clear next steps
• Maintain a clean, visible revenue dashboard
Revenue protection and pipeline hygiene are non-negotiable.
Calendar & Inbox Management
• Manage complex calendar across multiple verticals
• Prioritize meetings aligned to revenue and strategic goals
• Protect deep work blocks
• Maintain inbox discipline (near-zero backlog standard)
• Coordinate travel and speaking logistics
The calendar must reflect strategic priorities, not just availability.
Execution & Accountability
• Translate strategy into structured task lists
• Maintain a weekly priority dashboard
• Document key decisions and ensure follow-through
• Proactively surface risks and delays
• Operate independently without constant direction
This role requires maturity and strong internal drive.
Required Qualifications
• 3–5+ years supporting senior executives or founders
• Direct HubSpot experience (required)
• Strong written English
• Experience in startup or growth-stage environments
• Comfortable working with CRM systems and project management tools
• EST working hours overlap required
Candidate Profile
We are looking for someone who is:
• Highly organized and detail-oriented
• Proactive and structured
• Calm under pressure
• Direct and solution-focused
• Comfortable with high expectations
• Metrics-oriented
This role requires discipline, strong judgment, and ownership mindset.
90-Day Outcomes
• HubSpot fully clean and up-to-date
• 100% follow-up discipline implemented
• Weekly CEO dashboard established
• Calendar aligned with revenue priorities
• Clear operational rhythm in place
Hiring outsourced employees is way harder than it should be! You have to hunt for the right candidate with varying levels of English competence, deal with local hiring laws, purchase endless tools and even hardware to connect your team.
Talent Sam changes everything making your growth easier than ever. We identify, hire, and manage the right people for you ensuring that when you hire, you’re getting the best people for a fraction of the cost.
All of our candidates are highly educated South Africans, native English speakers, and have exceptional written and verbal communication skills. Whether you prefer your team works remotely or in a well-equipped physical office, Talent Sam provides everything they need to succeed.
With Talent Sam, you’re not just hiring employees; you’re building a future-proof, dynamic team that’s ready to take on the world
