Job Description

Our client, a longstanding nonprofit institution in Manhattan, is seeking an Executive Assistant to support its Executive Director/CEO. This is a dynamic role for an organized, resourceful professional who enjoys wearing many hats and partnering closely with organizational leadership.

The ideal candidate is proactive, detail-oriented, and enjoys balancing executive support with operational and administrative projects.

This is a full-time, fully onsite opportunity in Manhattan. Occasional evening or weekend responsiveness may be required. A catered lunch is provided daily.

Responsibilities

• Provide comprehensive administrative support to the Executive Director
• Manage a complex calendar and scheduling
• Draft correspondence and manage communications
• Answer phones and serve as a key internal and external contact
• Organize confidential files and records
• Coordinate meetings, prepare agendas, and take detailed meeting notes
• Assist with internal communications and mass email campaigns
• Track employee vacation requests
• Support social media and website updates
• Coordinate advertising and external communications
• Assist with insurance documentation and administrative reporting
• Support event planning and special projects
• Assist with personal administrative projects as needed

Qualifications

• Bachelor's degree required
• 2+ years of administrative experience
• Typing speed of a minimum of 90+ WPM with high accuracy
• Strong proficiency in Microsoft Office, Google Workspace, and Zoom
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Professional demeanor and excellent judgment
• Ability to manage multiple priorities simultaneously
• Comfortable handling confidential information

Preferred

• Experience supporting senior leadership
• WordPress and Mailchimp experience
• Social media experience

Compensation: Starting at $55,000 plus benefits
Schedule: Monday-Friday | 9:00 AM-5:00 PM (fully onsite) , with occasional weekend responses