Bloom Talent

Executive Assistant to CTO at Fast-growing AI Startup

Bloom Talent  •  San Francisco, CA (Onsite)  •  4 hours ago
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Job Description

Series A startup building developer infrastructure at the intersection of AI and enterprise software is looking for an Executive Assistant to support their Co-Founder/CTO. At about 40 people and growing fast, this is an exciting opportunity to step in as a true right-hand to a technical Founder who has never had dedicated EA support — meaning you come in, build the systems, and shape how he operates. In this role, you'll own the CTO's calendar end-to-end, manage a high-volume recruiting coordination workflow, prepare for meetings, handle inbox management, book travel, and provide light personal support. Someone with prior experience supporting a senior leader at a startup or tech company who is high-agency, proactive, and can build structure without being handed a playbook. This is primarily an in-office role in downtown San Francisco. 100-140K+ DOE + generous benefits including for dependents, unlimited PTO, and all meals covered.
 
Responsibilities:
  • Own the CTO's calendar end-to-end, proactively scheduling meetings, building in buffers, catching conflicts before they happen, and ensuring he is where he needs to be and on time.
  • Manage a high-volume recruiting coordination workflow, scheduling candidate interviews, tracking candidate sourcing context, preparing background materials for each meeting, and ensuring a strong candidate experience throughout.
  • Take full ownership of inbox management, triaging external communications, flagging what requires attention, and keeping things moving on his behalf.
  • Book and coordinate travel logistics, including occasional domestic and international trips, with attention to detail and efficiency.
  • Prepare briefing materials and meeting context so the CTO walks into every conversation informed and ready.
  • Work closely with the Business Ops Associate, who manages AI and recruiting automations, to close coordination gaps that systems alone cannot cover.
  • Provide light personal support, including appointments, reservations, and personal calendar items.
Qualifications:
  • Prior experience as an Executive Assistant supporting a senior leader at a high-growth startup or tech company.
  • High-agency and self-directed, with the ability to build systems, anticipate needs, and solve problems without waiting for direction.
  • Excellent written and verbal communication skills, with the ability to produce clean documentation and crisp external correspondence.
  • Genuinely curious about the business and energized by a fast-moving startup environment, with an interest in growing the scope of the role over time.
  • Low-ego, dependable, and effective.
  • Tech-savvy. Proficient in Google Workspace, Notion, and Slack. Comfortable with AI tools, including Claude or similar; familiarity with an AI-native work environment is a genuine plus.
 
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
Bloom Talent

About Bloom Talent

Bloom Talent is a woman-owned boutique recruiting resource that partners with companies to find extraordinary admin, ops & hr hires.

We pride ourselves on taking a personalized approach, taking the time to truly understand the needs of our clients and candidates. Our focus is to build relationships, facilitate a match and provide guided support along the way. We also prioritize building strong relationships with our candidates so we can help match, consult and inspire individuals to find their dream job.

If you're a client, let's hop on a call and discuss how we can help. We have your hire!

If you're a candidate, reach out with your resume and let's get the ball rolling. We may have your dream job.

Connect: hi@bloomtalent.io | www.bloomtalent.io

Search Expertise:

- EA to CEO - Chief of Staff - Executive Assistant - Personal Assistant

- Office Manager - Operations Manager - Business Operations

- People Ops - HR - Recruiter / Head of Talent - Recruiting Coordinator

- Customer Success

Specialities: recruiting, interviewing, resume review, hiring consulting, on-boarding, networking, career coaching, culture fit, offer negotiations, YC, startups, finance, VC, real estate, biotech.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
San Francisco, CA
Year Founded
2015
Website
bloomtalent.io
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