Job Description

Salary: £31,537 - £33,699

Hours per week: 37 hours

Interview date: To be confirmed following shortlisting

As Executive Assistant, you will deal with a wide range of people across the most senior levels of the organisation, as well as external customers including MPs and directors of partner organisations. You will be responsible for monitoring and tracking a high volume of correspondence as well as coordinating high level meetings, including minute taking, complex diary management, preparation and collation of papers, agendas and briefing notes, ensuring the Corporate Director is fully prepared for meetings and engagements.

The successful candidate will also be required to manage day to day business, alongside oversight of a busy inbox, ensuring that information is escalated as required, whilst being presented in a timely and professional manner. You will liaise regularly with the Cabinet Office support team and Directorate Assistant team to ensure that managerial and political leadership activities are co-ordinated and closely aligned.

Our ideal candidate will hold a NVQ Level 4 or have equivalent experience, strong IT skills, and the ability to be an organised team player and who has excellent communication and interpersonal skills across all disciplines. The ability to be proactive and prioritise workloads, manage multiple calendars, maintain confidentiality as well as experience using diplomacy and discretion will be essential. Experience of working in a politically sensitive environment would be advantageous.

If you have the required experience, skills and enthusiasm, and you are looking for a challenge in a rewarding and friendly environment then we would like to hear from you.

Why us?

Wiltshire Council is a friendly, welcoming place to work, with a 'One Council' ethos. Find out more about Our Identity, staff networks, and employee benefits here

Our hybrid working model means office staff are on site for at least half their hours, community-based staff carry out at least half their admin time in a workplace, and customer‑facing roles work entirely from their service location.

We are committed to creating a workplace where positive relationships thrive and everyone feels engaged, supported and able to do their best. We do not tolerate discrimination, bullying or harassment. Everyone is expected to promote a culture of inclusion, dignity, trust and respect, guided by our vision and Our Identity.

Contact details

Blaine Keegan, Corporate Business Manager at Blaine.Keegan@wiltshire.gov.uk

Please ensure to regularly check your spam or junk folder for any communication from us regarding the status of your application.

Application criteria

Please download and read the and person specificationcarefully before you apply.

We understand that AI tools can support you in preparing job applications. However, we value authenticity and would encourage you to ensure your submission genuinely reflects your own experiences, skills, and motivations.

We are firmly committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and to the principles of inclusion and diversity in both employment and the delivery of services.

Statement of commitment to equality and inclusion

Disability Confident Employer

Application process

Wiltshire Council does not accept unsolicited CVs or candidate details from recruitment agencies that are not appointed under a current, valid contract or approved supplier arrangement (including through our neutral vendor, Comensura).

Submission of unsolicited CVs or candidate details to the Council, whether directly or to individual employees, will not be considered as an introduction and will not create any obligation on the Council to pay any fees. If a candidate whose details have been submitted speculatively is subsequently appointed through a compliant route, no agency fee will be payable in respect of the unsolicited submission.

Agencies wishing to work with the Council must do so only via our approved procurement processes and neutral vendor arrangements.

We expect you to be a team player and to have excellent communication and interpersonal skills across all disciplines. The ability to maintain confidentiality is a must, as well as the ability to use diplomacy and discretion, experience of working in a politically sensitive environment would be advantageous. Previous experience working with senior leaders is essential as is minute taking experience.

You will need very strong IT skills, to be highly organised, to efficiently manage diaries and engagements, and to have the ability to prioritise workloads.