Job Description

We are seeking an experienced Executive Assistant to support the day-to-day needs of our CFO, as well as other top executives in the US. This role will have high visibility within our growing organization and will provide high-level administrative, operational, and strategic support to ensure the CFO’s time, priorities, and communications are managed effectively. This role acts as a key partner to finance leadership, enabling efficient decision-making and seamless execution of business activities.

Main activities

• Management of a complex calendar across time zones, coordinating with multiple key stakeholders
• Travel management, including frequent domestic and international business trips.
• Expense management using Concur.
• Project management with regards to ongoing projects and deadlines with CFO’s direct reports.
• Support and calendar coordination for other finance executives and larger US team.
• Hosting and scheduling of meetings for executives visiting the New York office.
• Ad-hoc Office Management support for US offices, including local finance management

Desired qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3-5 years of experience as an Executive or Administrative Assistant, with C-Suite experience preferred.
• Experience or interest in the energy sector and/or finance is a plus.
• High level of discretion and integrity.
• Fluency in English (spoken and written).
• Strong skills in Outlook, Word, Excel and PowerPoint.
• Ability to multi-task and triage in an ever-changing environment.
• Italian and/or French language skills (or willingness to learn) are a plus.
• Experience with working across time zones.
• Ability to commute to our NYC office 3 days a week (with flexibility as needed).
• A pro-active attitude as we grow.
• Strong attention to detail and problem-solving skills
• Excellent interpersonal skills and ability to interact with senior stakeholders.
• Adaptability and flexibility in a dynamic environment.

What we offer

• Salary range: $80K–$90K, commesurate with experience.
• Comprehensive health coverage: Medical, dental, and vision insurance for employees and dependents, with 75% of premiums covered by newcleo.
• 401(k) retirement plan: Employer matching contributions of up to 4% of eligible compensation.
• Generous paid time off: 20 vacation days per year, increasing to 25 days after 3 years of service, plus 10 paid sick days, 10 company holidays, and 1 floating holiday.
• Long-term disability coverage: 100% of premiums covered by newcleo, providing additional financial protection in the event of a qualifying long-term disability.
• A mission-driven environment: Join a company developing scalable, low-carbon energy solutions to help meet growing global energy demand.
• An international and collaborative culture: Work alongside colleagues across countries and disciplines in an environment that values technical excellence, transparency, innovation, and cross-functional collaboration.