Job Description

What's the role about?

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Executive Assistant to CEO & CFO

Fixed Term Contract (Maternity Cover), Full Time - Immediate Start

Salary: £50,000 - £55,000 per annum

Reporting: Chief Executive Officer & Chief Financial Officer - Smollan UK

Working: Monday-Friday, 37.5 hours per week

Location: Farringdon, London EC1R 3AU

We’re on the lookout for a highly organised and proactive Executive Assistant to provide comprehensive executive support to our CEO and CFO. We're seeking a dynamic and experienced Executive PA who thrives on challenges and loves making things happen! This role is a fixed term contract covering maternity.

What You'll Be Doing:

• Proactively manage and optimise the complex calendars and inboxes of the CEO and CFO, resolving conflicts and prioritising executive time.
• Coordinate all domestic and international travel logistics, including flights, accommodation, visa applications, and comprehensive, detailed itineraries.
• Draft, edit, and proofread high-level documents, presentations, and internal/external correspondence on behalf of the executives.
• Prepare detailed meeting agendas and briefing materials, accurately minute sensitive Board, Committee, or leadership team meetings, and manage follow-up actions.
• Project coordination, tracking progress on strategic initiatives, and ensuring deadlines are met.
• Manage complex expense reports and assist the CFO with financial administration, budget tracking, and board reporting materials.
• Build and maintain effective, professional relationships with Board Members, senior stakeholders, clients, and global executives.
• Handle all information and communication with the utmost discretion, professionalism, and confidentiality.

What You Bring To The Role:

• Proven experience as an Executive Assistant directly supporting multiple C-Suite executives (CEO, CFO, COO, etc.) in a fast-paced corporate environment.
• Proactive and resourceful with a proven ability to anticipate executive needs and solve complex problems independently.
• Impeccable communication skills, with a demonstrable ability to draft high-quality, executive-level correspondence and reports.
• Meticulous organisational skills and an unrelenting attention to detail, even when managing multiple complex and competing priorities.
• Exceptional professional maturity and the gravitas to interact confidently with Board Members, clients, and global stakeholders.
• Ability to remain calm under pressure and adapt seamlessly to changing priorities.
• High proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft (not Smollan primary systems) and digital tools, AI (bonus points!)
• Team player with a collaborative mindset and a strong work ethic.
• Bachelor's degree or equivalent professional experience preferred.

What We'll Offer In Return:

• Competitive salary and benefits package.
• Ongoing support to enable you to fulfil your role to the best of your potential.
• An inclusive working environment and an extraordinary place to work!.
• Opportunity to work in a dynamic and innovative environment.
• Career growth and development opportunities.
• Supportive and inclusive company culture.
• Benefits that include: Pension (4%), Life Assurance, WeCare ERP + Toothfairy, Perkbox, Taste Card.
• 24 days annual leave + bank holidays (increasing 1 day per year up to 29 days).

If you would like to be part of our success, please apply today!

More about us...

Smollan is a full-service retail solutions partner with over 90 years of heritage, helping brands win at the point of purchase. Operating across 61 countries, we are trusted by over 500 global and local brands and employ more than 90,000 people. Our purpose is to create growth and transform lives by connecting people to products and possibilities.

We deliver intelligent, end-to-end retail execution and experiences across the physical and digital landscape, directed by data and powered by technology and people. Our capabilities include Sales & Merchandising, Activations & Experiences, and Data & Technology. Smollan grows brands by growing people, creating value for clients and impact for consumers every day.