Job Description

We are seeking an exceptional Executive Assistant to support the CEO and senior leadership team of a growing wealth management firm.

This is a high-trust, high-impact role working closely with the CEO, helping ensure their time is spent on the most important strategic priorities while the day-to-day operations run smoothly.

The role requires someone who is highly organised, discreet, proactive and calm under pressure, with experience supporting senior executives.

You will act as the central coordination point for the CEO , ensuring schedules, communications, and internal operations run efficiently.

You will also support company events, marketing initiatives and CRM management.

Hours:- 9am-5.30pm, Monday to Friday Location:- Mayfair (WFH on Fridays) Salary:- £60k-£75k Start Date:- May 2026 Interviewing:- ASAP

Key Responsibilities:

Executive Support

• Manage complex diaries, inboxes and travel arrangements for the CEO
• Coordinate internal and external meetings including board meetings
• Prepare meeting briefings with relevant background information
• Act as gatekeeper for communications and prioritise urgent matters
• Draft and proofread emails and correspondence where required

CRM & Relationship Management

• Maintain accurate contact records and relationship notes in the CRM
• Add new contacts, referrals and opportunities
• Ensure follow - ups from meetings are captured and recorded

Expense & Administration

• Manage expenses, accurately reconciling receipts to relevant meetings and events
• Prepare reports and support targeted communications, including mail mergesEvents & Marketing Support
• Support the Marketing Director with invitations, data management and event logistics
• Organise client events and assist with event hosting
• Track RSVPs, attendance and communications through the CRM

Company Events

• Coordinate company socials and the annual Christmas party
• Organise the company’s annual away day

Personal Assistance

• Provide ad - hoc personal support to the CEO including travel logistics, appointments and occasional personal administration

Operational Support

• Assist with operational and administrative tasks to support the wider team
• Help maintain systems and ensure smooth day-to-day business operations

Candidates must be / have:

• Experience supporting senior executives or founders
• Highly organised with strong attention to detail
• Discreet and professional when handling confidential information
• Comfortable managing multiple priorities simultaneously
• Proactive and able to anticipate needs before they arise
• A strong communicator with excellent written skills
• Comfortable in social situations, including client event environments
• A warm, personable and approachable character

Experience within financial services, investment or professional services is helpful but not essential.

Why This Role

This role offers the opportunity to work closely with the CEO of a growing wealth management firm, gaining insight into business strategy, client relationships and operations.

It is ideal for someone who enjoys being at the centre of a fast - moving business and making a tangible impact every day.

Benefits Summary

• Competitive salary depending on experience and discretionary annual bonus
• Monday – Thursday in the London office, with Fridays working from home
• 25 days holiday plus bank holidays, with additional leave for long service
• Pension with employer contribution matching
• Private medical insurance, health and wellbeing support
• Life assurance and income protection
• Cycle to Work scheme and season ticket loan
• Long-term benefits including sabbatical opportunities

PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.