Job Description

📍 Adelaide CBD | 🕒 Full-time Reporting to: Head of Strategic Fulfilment & Corporate Logistics

About the Role

Are you highly organised, proactive, and passionate about enabling others to perform at their best?

We are seeking a capable and professional Executive Assistant to provide dedicated 1:1 support to our CEO / Managing Director, while also supporting the broader executive team. This role is central to the smooth operation of the CEO’s office, acting as a key conduit between the CEO and the wider business.

This is a dynamic, fast-paced position suited to someone who thrives on variety, embraces technology, and takes pride in delivering excellence.

Key Responsibilities

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  Provide high-level, confidential 1:1 support to the CEO, including complex diary, inbox, and meeting management
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  Anticipate needs and proactively manage priorities to ensure the CEO operates efficiently
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  Prepare agendas, papers, presentations, and board-level reporting materials
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  Attend meetings, take accurate minutes, and track actions through to completion
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  Draft professional communications on behalf of the CEO and leadership team
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  Coordinate internal and external meetings, events, and stakeholder engagements
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  Build strong relationships across the organisation and with external partners
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  Maintain exceptional standards of organisation, professionalism, and discretion
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  Support the executive team with key projects, coordination activities, and administrative requirements

About You

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  Exceptional organisational skills and strong attention to detail
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  Highly proactive, with the ability to anticipate needs and act ahead of time
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  Strong written and verbal communication skills
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  Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Teams, and Copilot)
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  Confident with technology and quick to learn new systems
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  Proven experience supporting senior executives in a fast-paced environment
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  High level of discretion, professionalism, and integrity
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  Adaptable, resilient, and solutions-focused, with the ability to manage competing priorities

Why Join Us?

You’ll work closely with a supportive CEO and leadership team who value initiative, collaboration, and professionalism. This role offers real variety and impact — from enabling executive decision-making to supporting key business initiatives and events.

If you enjoy making things run seamlessly, take pride in organisation, and want to contribute at the heart of a high-performing organisation, we’d love to hear from you.