OutsourcedIn

Executive Assistant to CEO - AU Business Support (Remote)

OutsourcedIn  •  National Capital Region, PH (Remote)  •  2 months ago
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Job Description

Executive Assistant to CEO - AU Business Support (Remote)

Work From Home | Full-Time | AU Hours | PH-Based

About the Role

We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.

This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.

Key Responsibilities


  • Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails

  • Handle inbound and outbound calls with clients, stakeholders, and internal teams

  • Manage the CEO's calendar, meetings, appointments, and daily priorities

  • Coordinate meetings, agendas, action items, and follow-ups

  • Prepare reports, summaries, presentations, and executive-level documents

  • Track tasks across multiple priorities and ensure deadlines are met

  • Act as a gatekeeper to protect the CEO's time and remove inefficiencies

  • Maintain confidentiality across all CEO-related matters

Requirements


  • 5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK

  • Near-perfect written and spoken English

  • Strong phone presence with excellent communication and professionalism

  • Proven ability to work independently and make decisions confidently

  • Highly organised with excellent attention to detail

  • Fast, responsive, and execution-focused

  • Experience working in fast-paced or high-performance environments

Systems & Tools


  • Microsoft Office (Outlook, Excel, Word) – Essential

  • Google Workspace

  • CRM systems such as HubSpot or Salesforce

  • VoIP and communication tools such as Zoom or Microsoft Teams

What Success Looks Like


  • CEO inbox is fully managed with no backlog or missed opportunities

  • Calls and client communication are handled professionally

  • Calendar and meetings run efficiently without conflicts

  • Follow-ups and tasks are completed without needing reminders

  • CEO can focus on higher-level priorities due to strong support

Why Join Us?


  • Full-time, stable remote role

  • Direct exposure to senior leadership

  • High-impact position with strong growth potential

  • Work with an Australian business in a fast-paced environment
OutsourcedIn

About OutsourcedIn

OutsourcedIn helps Australian companies scale with offshore teams that feel in house.

We embed vetted Filipino talent inside your business—aligned to your standards and culture—so you can grow without adding local overhead or slowing delivery. We staff Filipino talent inside your business—so you’re always in control.

What we do

Full-time (and part-time) hires across the roles Australian teams ask for most: Digital Marketing, Customer Service/Contact Centre, Accounting & Finance Ops, IT/Service Desk & Software, and Executive/Virtual Assistance. We also support eCommerce, Operations, Design/Content, and Data/BI.

How we work

Integrated from day one.

You lead performance using our simple scorecards and templates; we help set them up, then keep them running with weekly or monthly check-ins.

Long-term hires only—vetted and culture-matched.

Compliance handled in the Philippines: employment, benefits, payroll, taxes, and public holidays—so your team is protected and stable.

Why teams choose OutsourcedIn

Speed: shortlist in 3–7 business days; typical go-live in 10–15 days; first scorecard in week two.

Clarity: role plans with outcomes, examples of “done well,” and 3–5 practical measures (response time, accuracy, throughput, quality).

Simplicity: one seat, one number—a single all-in monthly price. No surprises.

Consistency: dedicated people (not shared), clear ownership, light QA, and progress visible where you already work.

Where we help most

Accounting · Administration · Construction · Contact Centre · Creative · eCommerce · Education · Engineering · Financial Services · Healthcare · Hospitality · Insurance · IT & Software · Legal · Logistics · Manufacturing · Marketing · Mining · Professional Services · Real Estate · Startups · Telecommunications · Tourism · Utilities · Wholesale.

Outcomes you can feel

Faster hiring, steadier delivery, cleaner processes, and clearer reporting—so leaders can focus on growth while work gets finished, every day.

Industry
Consulting & Advisory
Company Size
1-10 employees
Headquarters
Melbourne, AU
Year Founded
2025
Website
outsourcedin.com.au
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