Job Description

Executive Assistant to Board of Directors (supporting multiple executives experience as an EA is required)

Application Deadline: 4 July 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

• Manage busy calendars across multiple time zones using Google Calendar
• Schedule and confirm internal/external meetings, interviews, and recurring syncs
• Prepare agendas and take notes as needed
• Monitor and organize Gmail inboxes for 4–6 executives
• Flag high-priority emails and draft responses when needed
• Track follow-ups and maintain inbox clarity
• Coordinate domestic and international travel (flights, hotels, ground transport)
• Prepare detailed itineraries for executives
• Arrange lunch meetings, team events, and other logistical needs
• Assist in light project management and task tracking
• Manage document filing systems via Google Drive or Notion
• Coordinate with internal teams via Slack and email
• Follow up with vendors, clients, or team members as needed

Hard Requirements:

• Minimum 2-3 years of executive-level support experience
• Experience supporting multiple executives or founders simultaneously
• Strong organizational skills and high attention to detail
• Proficient in Gmail, Google Calendar, Google Docs, and Slack
• Comfortable working independently and maintaining confidentiality
• Excellent written and verbal English communication skills
• Familiarity with Notion, Zoom, or basic project management tools
• Experience in a tech startup or SaaS environment is a plus

Schedule:

• 40 hours per week
• Monday to Friday
• 9AM–6PM US Pacific Standard Time

Offer and Benefits:

• $5-$6USD/hour
• HMO coverage after 1 year of employment.