BPGbio, Inc.

Executive Assistant - Temporary

BPGbio, Inc.  •  $40 - $46/hr  •  Waltham, MA (Onsite)  •  3 hours ago
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Job Description

THIS IS A TEMPORARY POSITION (6-9 MONTHS)

The Executive Assistant provides high-quality administrative and operational support to members of the Executive Management Team in a fast-paced, high-accountability environment. This role manages complex scheduling, travel coordination, and executive-level logistics while handling sensitive and confidential information with discretion. The Executive Assistant serves as a central coordination point across internal teams and external partners to ensure smooth day-to-day execution of executive priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manage complex calendars for multiple executives, including prioritization, scheduling, and coordination of internal and external meetings
  • Coordinate domestic and international travel, including itineraries, logistics, and expense support
  • Expense reports and credit card reconciliation (experience with Concur)
  • Organize and manage logistics for meetings, including conference rooms, materials, AV, catering, and virtual meeting setup
  • Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint
  • Draft and manage routine correspondence on behalf of executives
  • Maintain organized filing systems and ensure documents are accurate, up-to-date, and accessible
  • Process purchase orders, track invoices, and coordinate with Finance on vendor payments and project-related expenses
  • Coordinate with external vendors, consultants, and service providers as needed
  • Support company-wide scheduling and ad hoc executive requests, including cross-functional coordination
  • Serve as backup coverage for other administrative personnel when required
  • Provide occasional reception and office support as needed
  • Perform other duties as assigned to support executive and organizational needs

QUALIFICATIONS

  • 5+ years of experience supporting multiple senior leaders in a fast-paced environment (biopharma or life sciences preferred)
  • Associate’s degree or some college coursework preferred; equivalent experience considered
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Strong organizational skills with ability to manage multiple priorities and deadlines
  • High level of discretion and ability to handle confidential information
  • Excellent written and verbal communication skills
BPGbio, Inc.

About BPGbio, Inc.

BPGbio is a leading biology-first AI-powered clinical stage biopharma focused on mitochondrial biology and protein homeostasis. The company has a deep pipeline of AI-developed therapeutics spanning oncology, rare disease and neurology, including several in late-stage clinical trials. BPGbio’s novel approach is underpinned by NAi, its proprietary Interrogative Biology Platform, protected by over 400 US and international patents; one of the world’s largest clinically annotated non-governmental biobanks with longitudinal samples; and exclusive access to the most powerful supercomputer in the world. With these tools, BPGbio is redefining how patient biology can be modeled using bespoke Bayesian AI specifically designed for solving large-scale biology challenges. Headquartered in greater Boston, the company is at the forefront of a new era in medicine, combining biology, multi-modal data, and AI to transform the way we understand, diagnose, and treat disease.

Industry
Biotech & Life Sciences
Company Size
51-200 employees
Headquarters
Waltham, Massachusetts
Year Founded
2006
Website
bpgbio.com
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