Job Description
Organize Priorities - Drive Initiatives
* Be the strategic partner behind mission - driven leadership *
Are you the person who thrives on keeping complex priorities organized, anticipating needs before they arise, and helping leaders perform at their best? If so, this Executive Assistant opportunity may be the perfect fit.
We're looking for a highly organized, proactive, and trusted professional to serve as a key partner to our Vice President of Support Services. In this role, you'll do far more than manage calendars—you'll be at the center of important initiatives, helping drive communication, coordination, and operational excellence across the organization.
Every day brings variety and purpose. You'll support executive decision-making, coordinate critical projects, manage confidential information with discretion, and collaborate with teams across the organization to help move strategic priorities forward. From supporting a transformative campus project to coordinating operational and financial processes, your work will have a direct impact on our mission and the people we serve.
Key Areas of Impact
Keep Leadership Moving
- Manage executive calendars and priorities
- Coordinate meetings, agendas, materials, and follow-up actions
- Prepare professional communications, reports, and presentations
- Maintain organized and confidential records
Support Operations & Finances
- Assist with payroll and timekeeping processes
- Review expenses, credit card statements, and purchase orders
- Coordinate lease renewals, agreements, and financial tracking
- Help ensure smooth day-to-day departmental operations
Drive Projects Forward
- Support key organizational initiatives and strategic projects
- Help coordinate efforts related to campus growth and development
- Conduct research and prepare information for leadership decision-making
Connect People & Teams
- Serve as a go-to resource across departments
- Foster communication and collaboration among leaders and teams
- Provide backup support to executive assistants and department leaders
- Assist with reporting and tracking for special programs and initiatives
Why LifeScape?
- Variety, challenge, and meaningful work every day
- Exposure to executive leadership and organizational strategy
- Opportunities to influence projects that shape the future of the organization
- A collaborative, mission-driven environment where your contributions are valued
- The chance to support work that positively impacts the lives of those we serve
If you thrive on organization, enjoy being the person others rely on, and love turning details into results, we'd love to hear from you!
EDUCATION AND EXPERIENCE
High School degree or GED required. Associates degree in secretarial science preferred. A minimum of five years’ executive secretarial/administrative experience required, preferably supporting senior leadership.
All positions require a clear background check and drug screen upon conditional offer.
Why Work for Us?
We Are Driven by OurMission
Empowering people to live their best life.
We Have a Vision for Our Future
LifeScape will be an innovative organization, providing exceptional services and creative solutions for people with varied needs and complex care across their life span. Through collaborative partnerships, LifeScape will become a destination for research, and the development, implementation, and training of technology-based solutions to improve the lives of people we support.
We Lead with SharedValues
Integrity - Compassion - Respect - Safety and Wellbeing - Fiscal Responsibility - Excellence - Accountability
Note: Job postings are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
LifeScape is an Affirmative Action and Equal Opportunity Employer of females, minorities, individuals with disabilities, and protected veterans. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class.
LifeScape is a qualifying employer under the Public Service Loan Forgiveness Program
