Job Description

Our client is a U.S.-based, AI-powered company focused on making legal work faster, smarter, and more accessible. Backed by experienced operators and built by a distributed global team, they are scaling quickly with a strong focus on execution, ownership, and long-term impact.

Your Role

As the Executive Assistant, you’ll act as a force multiplier for the CTO — ensuring their time is optimized, priorities are clear, and nothing falls through the cracks.

This is a high-responsibility role where you’ll manage both professional and personal operations, make prioritization decisions, and operate with a high level of trust and autonomy.

You’ll:

• Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions

• Coordinate meetings across multiple time zones, resolving conflicts proactively

• Plan and execute complex travel arrangements (multi-location, multi-person)

• Track tasks, follow-ups, and priorities across conversations and tools

• Handle personal logistics such as appointments, errands, and scheduling

• Conduct research on tools, vendors, and services when needed

• Maintain organization across tools like Notion, Slack, and Google Workspace

• Suggest and implement improvements to systems, workflows, and processes

You Bring:

• 3+ years supporting C-level executives or founders in fast-paced environments

• Proven experience managing inbox, calendar, and scheduling independently

• Strong executive judgment and ability to make decisions without constant check-ins

• Exceptional organization and attention to detail

• Experience coordinating complex travel and logistics

• Strong written and spoken English communication

• High level of discretion, professionalism, and reliability

• Comfort with tools like Notion (strongly preferred), Google Calendar, Slack

• Ability to work with Pacific Time overlap

What’s Offered:

• 💰 Competitive compensation based on experience

• 🕗 Full-time role with Pacific Time overlap

• 🌎 100% remote (LATAM-based candidates)

• 🤝 High-trust, long-term collaboration with experienced founders

• 🚀 Direct impact on executive effectiveness and company operations

• 🧭 A role with clear ownership and day-to-day visibility

Interview Process:

1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience
2️⃣ Short Assessment – Evaluate communication and organization
3️⃣ Team Interview – Real-world scenarios and collaboration style
4️⃣ Final Interview – Conversation with the CTO
5️⃣ Offer 🎉