Job Description

• Employment Type: Full Time; 35 hours per week
• Duration: 2 years fixed term
• Remuneration: Professional Level 6 $108,021+ 17% Super + Annual Leave Loading
• Location: Sydney, New South Wales
• Visa sponsorship is not available for this position. Candidates must hold unrestricted work rights to be considered for this position.

The Executive Assistant & Project Officer plays a key role within the International Centre for Future Health Systems, providing high-level executive support to the Co-Directors while coordinating the Centre's operational, financial and project administration activities. Reporting to the Chief Operating Officer, the role is responsible for complex executive support, project coordination, stakeholder engagement, governance, financial administration, and supporting the successful delivery of the Centre's strategic initiatives.

The International Centre for Future Health Systems is a rapidly expanding, globally connected research centre leading research, policy and advocacy to improve health systems in Australia and internationally. Through partnerships with governments, healthcare providers, consumers, industry and research organisations, the Centre develops innovative solutions to address major health system challenges, including climate change, pandemic preparedness and population growth. As the Centre continues to expand its research portfolio and international collaborations, this role is critical to supporting its operational excellence and sustained growth.

Working closely with the Co-Directors and multidisciplinary teams, the Executive Assistant & Project Officer manages complex calendars, meetings and events, coordinates project reporting, supports annual financial and grant activity reporting, assists with budget management, maintains grant funding databases and accounting systems, and oversees finance, procurement and contract administration to ensure the efficient operation of the Centre. The role has no direct reports.

Some Key Skills Required:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Highly advanced interpersonal, written and oral communication skills.
• Sound stakeholder management skills, with the ability to liaise effectively with a range of stakeholders.
• Project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.

Please refer to the position description for full details.

Benefits and Culture:

UNSW offer a competitive salary and access to a plethora of UNSW-perks including:

• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• 10 days paid cultural leave per year
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

More information on the great staff benefits and culture can be found here

How to Apply:

Submit your application including your resume & selection criteria online before Thursday 30th July at 11:55pm.

To be considered for this role, you must address the Selection Criteria which are outlined in the “Skills and Experience” section of the position description. Applications that do not address these criteria will not be considered

Pre-Employment Checks
As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

Get in Touch:

Aarti

a.aarti@unsw.edu.au

Talent Acquisition Associate

Please apply through the application portal and not via the contact above.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.