The Executive Assistant is responsible to provide administrative support to LCC University’s President and Academic Vice President (AVP).
Duties and Responsibilities
ADMINISTRATION
Determine priority of matters of attention for the President and AVP; redirect matters to staff to handle, or handle matters personally, as appropriate
Maintain weekly calendar/appointments for the President and AVP
Prepare/distribute agenda; compile/publish minutes for President’s Cabinet, Strategic Planning, Academic Leadership Team meetings
Follow-up and track decisions made at meetings
Draft, review and send communications on behalf of the President and AVP, i.e. weekly Monday Memo from the President
Coordinate travel arrangements for President and AVP
Help monitor budgets and create expense reports as needed for President and AVP
Support faculty with business trip and expense submissions
Support the Advancement Team with monthly, semi-annual and annual donor mailings
Monitor general email account to president@lcc.lt
Manage office and mailbox signage for faculty members
Maintain up-to-date information on the President’s Office and Academics sections of the LCC website, including current faculty bios
DOCUMENT MANAGEMENT
Coordinate legal document tracking and registrations related to the President’s Office
Collect and maintain institutional policies and procedures manuals
Compile and publish semi-annual Board of Directors meeting docket and reports
Coordinate student practicum agreements
EVENT MANAGEMENT
Coordinate details for semi-annual Board of Directors meetings, i.e. board member travel and accommodations, other events and logistics related to the Board
Support advancement events and hosting for the President’s Office
Support major academic events, such as Convocation and Graduation, in collaboration with AVP, the Registrar’s Office and others
Lead organization of Christmas Event and 100 Days Event
Schedule institutional events/meetings; communicate information appropriately/timely
Report President’s Office and Academic events to the Marketing Communications Office in a timely manner for pre-event publicity support
Assist in the organization of academic accreditation site visits, conferences, and events
HOSPITALITY
Coordinate and host institutional guest visits, including planning and scheduling events
Provide a welcoming environment and professional customer service to LCC visitors
Support President’s Office initiatives and perform other job-related duties as assigned
Relationships:
REPORTS TO: President and Academic Vice-President WORKS CLOSELY WITH: President’s Cabinet, Advancement Team, Registrar’s Office
Job Requirements
QUALIFICATIONS: Education: Bachelor’s degree required Experience: 3-5 years of administrative experience preferred
Skills:
Proactivity
Sound judgment with the ability to prioritize and make decisions
Strong communication skills (oral and written) in English and Lithuanian
Strong organizational skills, including organizing/editing institutional policies and document systems in MS Word
Strong interpersonal skills
Strong time management skills and ability to meet deadlines
Ability to effectively manage multiple tasks and priorities simultaneously
Ability to work cooperatively with multiple and diverse groups
Superior computer skills in MS Word, Excel, Teams, PowerPoint, and Outlook Calendaring and ability to appropriately leverage AI to improve efficiency and quality of deliverables
Other:
Commitment to confidentiality
Commitment to the mission and vision of LCC International University
Commitment to working and learning within an international community
Commitment to education from a Christian worldview
Commitment to personal professional growth
Willingness to work extra hours or odd hours to complete tasks
We Offer:
Exciting work opportunity in an international and multicultural environment
Friendly and supportive team and work culture
Additional paid week off during Christmas and New Year
Summer Fridays (workday ends at 1pm on Fridays during June and July)
Professional development opportunities including international trainings through Erasmus+
Salary from 1300-1600 EUR (before tax) and depends on the qualifications and skills of the applicant
