Assistantly

Executive Assistant (PH)

Assistantly  •  Republic of the Philippines (Remote)  •  22 days ago
Apply
AI can make mistakes so check important info. Chat history is never stored.

Job Description

Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.

As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.

Key responsibilities include:

  • Manage inboxes, calendars, scheduling, and follow-ups for executives
  • Prepare documents, reports, and meeting notes to support decision-making
  • Coordinate tasks, timelines, and daily priorities across multiple stakeholders
  • Support light operations, project management, and reporting activities
  • Conduct research to inform strategy and executive decisions
  • Handle personal and administrative support items as needed
  • Maintain effective communication flow between clients and stakeholders
  • Operate from established SOPs while identifying and implementing process improvements

Requirements

  • 3+ years of executive assistant or operations experience
  • Experience working in fast-paced, high-expectation environments
  • Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination
  • Strong experience with Google Workspace
  • Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
  • Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
  • Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
  • Business-fluent written and verbal English
  • Based in the Philippines
  • Available to work during US hours
  • Quiet home workspace suitable for remote work
  • Headset and webcam for remote meetings
  • Backup internet and/or backup power for remote work continuity

Benefits

  • Competitive pay above market rates
  • Paid Holidays and PTO
  • Part-time or Full-time positions tailored to your availability
  • Performance, Tenure, and Health & Wellness bonuses
  • Opportunities for professional development within the Assistantly community
  • Be part of a vibrant and supportive community of professionals
Assistantly

About Assistantly

Hiring A-Players is hard. We make it simple. 🦄

Assistantly builds partnerships between top leaders and offshore talent—Unicorns—founder-minded generalists and specialists who plug into your business in days, not weeks. They think like operators, not task-takers, and bring execution that scales.

What sets us apart:

👏 Outcome-obsessed, not checklist-driven

🧬 Built on your Leadership DNA

🔒 Backed by full support and enterprise-level security

Most hiring platforms leave you with endless to-do lists or risky hires. We built a system that works—for founders, entrepreneurs, real estate pros, healthcare leaders, and more.

How it works:

🧬 Leadership DNA Matching - Every match is designed around how you lead, delegate, and communicate.

🦄 Pre-Vetted Unicorns - Multi-skilled generalists and specialists trained to execute without hand-holding.

✨ Unicorn 90 - Your guided first 90 days with structured onboarding and delegation coaching.

💪 Performance Support - We coach, track, and level up Unicorns behind the scenes.

💖 Done-for-You Ops - HR, payroll, benefits, and compliance handled globally.

🤖 Fully Equipped - UnicornGPT™, Canva Pro, Slack, and a productivity dashboard included.

Trusted by 500+ founders, executives, and scaling teams worldwide.

One plan. One price. One Unicorn.

🕒 Onboard in under 5 days | 🎯 Always vibe-aligned

Industry
Consulting & Advisory
Company Size
51-200 employees
Headquarters
Irvine, California
Year Founded
2020
Social Media