Job Description

Manpower Malta is seeking to recruit an Executive Assistant to join our client's team. The selected candidate will provide high-level administrative and strategic support to senior leadership while ensuring smooth day-to-day operations across the business. This role requires excellent organisational, communication, and coordination skills, together with the ability to manage confidential matters in a professional and proactive manner.

Responsibilities:

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  Manage complex calendars, meetings, travel arrangements, and executive schedules.
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  Prepare reports, presentations, meeting agendas, and accurate meeting minutes.
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  Coordinate communication with stakeholders, clients, suppliers, and internal departments.
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  Support office operations, document management, and governance-related activities.
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  Handle confidential administrative matters while ensuring timely follow-up on tasks and projects.

Key Requirements:

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  Minimum 5 years of experience in a senior administrative or executive assistant role.
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  Previous experience supporting senior management in a fast-paced and confidential environment.
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  Strong organisational, multitasking, and problem-solving skills.
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  Excellent communication skills in English, both written and verbal.
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  Proficiency in Microsoft 365, document management systems, and scheduling tools.

The ideal candidate will be highly professional, detail-oriented, and capable of working independently while managing multiple priorities. A tertiary level of education in Business Administration, Law, or a related field will be considered an asset. The selected individual must demonstrate integrity, discretion, and the ability to build strong relationships with internal and external stakeholders.

This opportunity offers exposure to senior leadership, involvement in strategic operations, and the chance to grow within a dynamic and professional environment.