Job Description

We are seeking a highly capable and detail-oriented Executive Assistant & Operations Coordinator to work directly alongside the CEO.

This is a dynamic, high-impact role that blends executive support, content creation, and operational coordination. The ideal candidate is proactive, organised, and confident in client-facing environments, with the ability to manage multiple priorities and contribute to the smooth running of the business.

Key Responsibilities

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  Act as a trusted partner to the CEO, supporting daily operations and key initiatives
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  Join client calls and communicate confidently in fluent English, representing the business professionally
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  Create high-quality design assets (e.g. LinkedIn posts, marketing materials, internal documents)
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  Plan and execute consistent daily content, particularly for LinkedIn
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  Manage basic financial administration including quotes, invoicing, and record tracking
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  Compile and maintain monthly financial summaries and operational reports
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  Coordinate schedules, meetings, and follow-ups
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  Support general administrative and operational tasks across the business
  

Requirements

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  Fluent English with excellent verbal and written communication
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  Ability to work EST hours in alignment with a US-based company
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  Strong interpersonal skills with a professional, client-facing presence
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  Proven design experience (portfolio required)
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  Experience with invoicing, bookkeeping, or financial tracking
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  Highly organised with strong attention to detail
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  Ability to multitask and operate independently in a fast-paced environment
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  Comfortable working closely with senior leadership
  

Preferred Qualifications

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  Previous experience supporting a CEO or senior executive
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  Familiarity with LinkedIn content creation and social media management
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  Proficiency in design tools (e.g. Canva, Figma, Adobe Suite)
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  Basic understanding of business operations and reporting
  

What Success Looks Like

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  Seamless day-to-day support of the CEO
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  Consistent, high-quality content and design output
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  Accurate and reliable financial and operational tracking
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  Confident, professional client communication