Set-up and Location:
ONSITE - Ortigas, Pasig
Work Schedule:
5:30 AM - 2:30 PM Philippine Time
Employment Type:
Full-time
Run the day. Make things happen.
The CEO of Staff Domain is looking for a sharp, fast-moving, and highly capable Executive & Personal Assistant to serve as his right hand across both professional and personal domains. This is not a traditional EA role - it is a high-trust, high-judgment position for someone who thinks like an operator, communicates like an executive, and executes without being chased.
You will be the filter, the fixer, and the force multiplier. If something lands on the CEO's desk, it should be because only he can handle it. Everything else is yours to own, route, or resolve.
Staff Domain is a fast-growing staffing and recruitment BPO with operations across the Philippines, South Africa, and Australia, serving clients primarily in Australia. You'll be at the center of a business that moves quickly, thinks globally, and expects the same of you.
Who You Are
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Smart and business-literate.
You understand how businesses actually work — commercial drivers, operational tradeoffs, and what "good" looks like. You can read a contract, a P&L, or a pitch deck and get the gist.
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High EQ.
You read people, rooms, and situations accurately. You know when to push, when to hold back, when to protect the CEO's time, and when to let something through.
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Fast and decisive.
You move quickly without sacrificing quality. You'd rather ship a clean 90% in an hour than a perfect 100% in a week.
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E
xecutive-grade communicator.
Your written and spoken English is excellent — crisp, professional, and adaptable to any audience from a C-suite client to a plumber.
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Judgment over process.
You know the difference between a detail that matters and noise. You summarise. You don't forward every email and hope the CEO figures it out.
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Internationally exposed.
You've worked in or with multinational environments, are comfortable across cultures and time zones, and can hold your own with Australian, European, or American executives. Overseas work or study experience is a strong plus.
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Discreet.
You handle sensitive personal and business information like it's your own.
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Self-directed.
You don't need to be managed. You take a brief, clarify once, and come back with it done.
What You’ll Do
You’ll be the kind of person who:
Executive Support
Manage the CEO's calendar, inbox, and priorities with sharp judgment on what matters and what doesn't
Prepare, format, and chase down documents, briefs, and decks for internal and external meetings
Coordinate across senior leadership and hold them accountable to deliverables on the CEO's behalf
Take meeting minutes, track action items, and close the loop — so things actually get done, not just noted
Handle confidential correspondence, contracts, and communications with complete discretion
Personal & Lifestyle
Plan and book international and domestic travel (flights, accommodation, transfers, visas) — including complex multi-stop itineraries for the CEO and his family
Manage personal appointments, household coordination, family logistics, and lifestyle arrangements
Handle personal errands, bookings, subscriptions, and renewals end-to-end
Coordinate gifts, events, and social engagements with taste and attention to detail
Business Operations
Act as the first point of contact for the CEO's inbox - filter, triage, draft responses, and escalate only what truly needs his attention
Liaise with clients, partners, lawyers, accountants, suppliers, and internal teams across PH, AU, and SA time zones
Research, benchmark, and summarise - deliver concise, decision-ready briefs, not data dumps
Support project tracking across Staff Domain's active initiatives and flag risks before they become issues
